Preston Health Care Consulting Limited is a growing Public Health Research Organization, with offices in Kano and Abuja. Preston seeks to recruit this key position to facilitate the progress of ongoing projects, mainly in the North West Nigeria in the capacity below:

POSITION : Program Officer 

Job Description

• The Program Officer (PO) supports the Programme Coordinator by performing duties related to planning, executing and monitoring the programmatic content, quality, timeliness and operational activities of assigned projects, as an individual or part of a larger team.

In order to excel in the job, a Program Officer must:

• Have good problem solving skills, be resourceful and take the initiative when needed.
• Have a good understanding and knowledge of the technical requirements of health development project management assigned as well as the structure and functionality of the unit.
• Be able to work independently and to be organized in their work to ensure that tasks are completed in a timely manner.
• Have excellent communication skills and be professional when dealing with all aspects of assigned projects, including client management.

Responsibilities

• Contributes to proposals, including conceptual, methodological, operational, evaluative, and budgetary aspects
• Contributes to reports, including conceptual, methodological, operational, evaluative, and budgetary aspects
• Participates as part of a team to study protocol design, tool development, data collection and data analysis
• Participates in the preparation of contracts and grant letters, material purchases, travel arrangements, adjustment of budgets and milestone schedules, and project closures
• Facilitates and contributes to writing, editing, and publishing research results, workshops, literature searches, identification and administration of resource persons/consultants in support of projects

Reporting:

• Directly report to the Programme Coordinator
• Supervisees - None

Person Specification

• Minimum of three (3) years’ experience working in health development
• A degree in Social sciences or health related field (MPH or Masters in Development studies will be an added advantage)
• Strong technical skills and content in at least one of the following: Health Systems Development, HIV/AIDS, Malaria and/or Nutrition
• Knowledge of program management and basic research methodology
• Demonstrable skill in the use of word processors (MSWord, and PowerPoint); experience working with data bases and statistical software packages strongly preferred
• Strong interpersonal and collaboration skills; proven ability to be flexible in a team-oriented
• approach with diverse groups of people
• Strong written and oral communication skills
• Strong analytic and problem-solving skills
• Excellent planning, organizational, multi-task and time management skills
• Ability to take initiative and perform under intense pressure.
• Ability and willingness to travel up to 50% of the time.

POSITION : Program Coordinator

Job Description

• The Program Coordinator (PC) supports the Technical Director by performing duties related to planning, directing and monitoring both the programmatic content quality, timeliness and operational activities of assigned projects.
• They also coordinate necessary project orientation and supervision for programme officers and other staff on their teams.

In order to excel in the job, a program coordinator must:

• Have good problem solving skills, be resourceful and take the initiative when needed.
• Have a good understanding and knowledge of the technical requirements of health development project management assigned as well as the structure and functionality of the unit.
• Be able to work independently and to be organized in their work to ensure that tasks are completed in a timely manner.
• Have excellent communication skills and be professional when dealing with all aspects of assigned projects, including client management.

Responsibilities

• Supports the Technical Director by scheduling and chairing project management meetings, providing regular updates on project status, coordinating project execution (study protocol development, field work, reports relevant to the residency program, implementation of policies.
• Develops a time-line and budget for the life-cycle of each project
• Supports the Technical Director in prioritization of activities based on client expectations and deliverable deadlines
• Leads in the preparation and execution of fieldwork
• Leads in the preparation and execution of data collection, collation and analysis
• Leads in coordination of team assignments, including Consultants (ToRs, Contracts, time sheet and report approval)
• Leads in generating Payment Lists for assigned Fieldworkers
• Liaises with Logistics and Admin and Finance to ensure projects are undertaken smoothly.

Reporting:

• Reports directly to the Technical Director
• Team Programme Officers report to the Programme Coordinator

Person Specification

• Have a minimum of seven (7) years’ experience in health systems development, with specific expertise and in depth knowledge in one or more of the following development areas: Malaria, Nutrition, HIV and/or Adolescent Health. At least three years’ experience should be with international NGOs or Bilateral Agencies.
• Have a Masters degree in Public Health
• Have in depth knowledge and a good understanding of research and field survey methodology.
• Have strong technical writing, interpersonal and presentation skills
• Must have a strong work ethic, be a team builder and demonstrable leadership skills.

POSITION : Knowledge Management Officer (KMO)

Job Duties

• To lead in developing the Preston Healthcare Consulting Knowledge Management (KM) Strategy in close collaboration with the Programme Coordinators, Grant Managers and Business Development Manager.
• To plan and develop the KM annual workplan in alignment with the Preston Healthcare Consulting Annual Business Plan and strategic objectives.
• To promote knowledge sharing through Preston’s operational processes by strengthening links between knowledge sharing and information systems, improving integration and facilitating information exchange across systems and by working in collaboration with other Managers to implement the internal KM systems and tools.
• To provide support for the establishment, nurturing and promotion of communities of practice, collaboration tools such as “activity rooms” to facilitate sharing of ideas and work among internal teams and external partners, workshops, one-on-one coaching, knowledge networks, etc.
• To provide training and support to programme teams and partners on KM tools, Replication methodologies, Knowledge Transfer and Exchange (KTE) technologies or other learning material.
• To support the regular performance monitoring and evaluation of the projects, preparation and writing of key management and monitoring reports, work plans and budgets, sustainability plans and other documents or reports as determined
• To ensure the cross cutting themes (CCT) are effectively integrated into project or activity design and implementation.
• To stay current about KM tools, trends, methods, leading knowledge transfer and exchange methods and practices through presentations, training materials, tips and best practices for collaboration, so as to continually improve the performance of this outcome area.
• To manage the contracting needs of Knowledge Management consultants or other third part/service providers. S/he will also ensure that the complete process is undertaken from drawing up Terms of Reference to contract completion and shared logging.
• To work as part of the larger Technical team, consulting programme team members, partners and other key stakeholders during programme planning and implementation.
• Manages and monitors budget allocation and expenditures related to KM.

More specifically, the Knowledge Management Officer will support the following functions:
Look out for new knowledge and emerging issues on topics of interest to Preston:

• Identify relevant and trustworthy sources of information.
• Create and streamline the process of systematically accessing and reviewing information (e.g. attend online webinars, downloading of journal articles).
• Identify the type of knowledge currently exist at other knowledge centres (e.g. WHO, UNICEF, GAVI, World Bank, etc), and determine what is Preston’s niche.

Generate new knowledge:

• Identify gaps in Preston knowledge on topics of interest.
• Circulate a list of potential research topics benefiting Preston and clients.
• Establish strong working relationship with universities, research institutions and implementing programmes in Nigeria and abroad.

Distill and transfer knowledge to staff:

• Create literature review summaries.
• Present relevant knowledge in Preston Learning Exchanges and Community of Practice gatherings.
• Maintain a list of commonly asked Preston project facts and figures.
• Collect and document commonly asked questions from clients in the field.

Manage Preston’s e-library and knowledge bases:

• Maintain an internal e-library that holds technical documents existing at Preston.
• Create criteria and process for adding content to the Preston knowledge base and make accessible online to anyone.
• Streamline the process of updating the e-library and knowledge bases.
• Train staff on how to use the e-library and knowledge bases.
• Ensure periodic back-up of all work files onto individual google drives and subsequent monthly backup to Microsoft One Drive.
• Support the expansion of the knowledge management systems

Disseminate information externally:

• Share latest research findings with practitioners through written technical bulletins, newsletters, and online trainings.
• Prepare conference abstracts and academic journal papers, in collaboration with the Business Development Manager.
• Attend and present research findings in conferences and seminars in collaboration with Programme staff.
• Respond to technical inquiries by clients, students and others.

Other responsibilities:

• Support business development and management functions
• Assist with proposal writing, fund development, donor reporting and public campaigns, as required.

Requirements

• University Bachelors Degree in Health or Social Sciences
• Post graduate degree related to Library Sciences, International Development, Information Technology, Corporate Communications, Public Administration, etc
• A minimum of 5 years’ experience and technical expertise in the field of Knowledge Management or Capacity Development preferably in an international development organization with a proven track record of successfully implementing KM strategies
• Has worked in a developing country and has a good knowledge of international and domestic health development issues, trends and approaches
• Proven experience in the design and delivery of capacity development, coaching and mentoring activities, particularly adult learning techniques, replication of best practices
• Strong knowledge and practice of Results Based Management (RBM), experience in performance measurement and programme evaluation
• Strong communication skills both written and verbal, excellent report writing and organizational skills
• Strong computer skills (MS Office, Word, Excel, PowerPoint) familiar with new digital communications. Website management experience is desirable.
• A team player, ability to multi-task and work in cross-functional, fast-paced environments with the pressure of multiple deadlines
• Commitment to the organization’s vision, mission, values and approaches

POSITION : Business Development Officer

Job Duties

• To research development sector and related events, publications, and announcements; tracking individual contributors and their accomplishments.
• To contribute to the implement of the strategic marketing plan
• To locate or propose potential business opportunities by contacting potential partners and or electronic data mining.
• To contribute to closing new business deals by coordinating requirements; developing and negotiating contracts; under the guidance of the Business Development Manager.
• Work with internal teams to complete and deliver outstanding presentation to capture profitable business opportunities
• To maintain an excellent client relationship with existing and potential clients
• To achieve own sales target and lead team to achieve team target and/or overall company target

Requirements

• 4 years (or more) experience in proposal writing, bid management and budget development
• University degree - (Preferred in any Health or Social Science)
• Masters preferred
• In depth knowledge of the domestic, regional and international health development sector
• Strong client management skills
• Team player, responsible, self-motivated, able to work under pressure and goal oriented
• Excellent interpersonal, communication, proposal writing and presentation skills
• A passion for marketing/sales and a drive to succeed

POSITION : Business Development Manager

Job Duties

• To participate within the Executive Management Team in forward planning and the effective daily organisation of Preston Healthcare Consulting activities, including business planning, policy setting, financial forecasting and strategic decision making.
• To plan, implement and develop the Finance Team operating procedures
• To lead and manage the Finance team by establishing excellent ongoing working relationships with team via recruitment, training and communication. Communicate effectively with team on a regular basis ensuring information is clear, accurate and timely; encouraging team participation in the way information is relayed to and from the departments.
• To effectively manage the performance of the team by carrying out progress reviews and ensuring objectives and key outputs are cascaded throughout the department.
• Work with management team to articulate trendsetter business ideas by researching development sector and related events, publications, and announcements; tracking individual contributors and their accomplishments.
• Work with management team to develop and implement strategic marketing plan
• To locate or propose potential business opportunities by contacting potential partners and or electronic data mining.
• To screen potential business opportunities by analyzing market optimization strategies, proposal requirements, potential, and financials.
• These options would be further evaluated by reconciling with internal priorities and recommended equity investments.
• To develop negotiating strategies and positions by studying integration of new venture with company strategies and operations; examining risks and potentials; estimating partners’ needs and goals.
• To close new business deals by coordinating requirements; developing and negotiating contracts; integrating contract requirements with business operations.
• Work with internal teams to Initiate, complete and deliver outstanding presentation to capture profitable business opportunities.
• To maintain an excellent client relationship with existing and potential clients
• To achieve own sales target and lead team to achieve team target and/or overall company target
• To protect organization’s value by keeping information confidential.

Requirements

• 7 years (or more) experience in Corporate Marketing/Business Development
• University degree - (Preferred in Marketing, Business Administration or Management)
• Master’s degree required
• In depth knowledge of the domestic, regional and international health development sector
• Proven track record of developing new businesses
• Strong client management skills
• Strong leader, responsible, self-motivated, able to work under high pressure
• Excellent interpersonal, communication, proposal writing and presentation skills
• A passion for marketing/sales and a drive to succeed

POSITION : Admin Manager

Job Description

• Admin Manager will Supports operations by supervising staff; planning, organizing, and implementing administrative systems, he/she will be responsible for staff management, planning and allocating work, monitoring achievement of deadlines, and supporting staff as appropriate, managing performance and development, mainly through regular supervision sessions and the Performance development review process.

Job Duties

• Managing the day-to-day administration for the Directorate, including the preparation and publication of meeting papers on on-line board paper system and the preparation, printing and posting of hard copy meeting papers.
• Maintains administrative staff by recruiting, selecting, orienting, and training employees; maintaining a safe and secure work environment; developing personal growth opportunities.
• Accomplishes staff results by communicating job expectations; planning, monitoring, and appraising job results; coaching, counselling, and disciplining employees; initiating, coordinating, and enforcing systems, policies, and procedures.
• Provides supplies by identifying needs for reception, switchboard, mailroom, and kitchen; establishing policies, procedures, and work schedules.
• Provides communication systems by identifying needs; evaluating options; maintaining equipment; approving invoices.
• Purchases printed materials and forms by obtaining requirements; negotiating price, quality, and delivery; approving invoices.
• Completes special projects by organizing and coordinating information and requirements; planning, arranging, and meeting schedules; monitoring results.
• Provides historical reference by developing and utilizing filing and retrieval systems.
• Improves program and service quality by devising new applications; updating procedures; evaluating system results with users.
• Achieves financial objectives by anticipating requirements; submitting information for budget preparation; scheduling expenditures; monitoring costs; analyzing variances.
• Maintains continuity among corporate, division, and local work teams by documenting and communicating actions, irregularities, and continuing needs.
• Maintains professional and technical knowledge by attending educational workshops; benchmarking professional standards; reviewing professional publications; establishing personal networks.
• Contributes to team effort by accomplishing related results as needed.

Qualifications
You can become an office manager with any degree but the following subjects may be particularly helpful:

• Degree in Business Administration/Business Management, Computing and Information Technology, Human Resource Management, Management, Public Administration, Master’s Degree will be an added advantage.
• Five (5) years or more with the relevance work experience is required
• Entry without a degree, HND or foundation degree is possible for those who have relevant work experience and skills

He/she will need to show evidence of the following skills and personal qualities:

• Excellent organizational and time management skills;
• Good IT skills, including knowledge of a range of software packages;
• The capacity to priorities tasks and work under pressure;
• Ability to liaise well with others and delegate tasks;
• Strong oral and written communication skills;
• Tracking Budget Expenses, Staffing, Quality Management, Managing Processes, Organization, Coaching, Communication Processes, Disciplining Employees, Motivating Others, Promoting Process Improvement, Reporting Skills
• Ability to work on your own initiative;
• Attention to detail, Flexibility and adaptability to changing workloads;
• Problem-solving skills and project management ability.

POSITION : Finance Manager

Job Duties

• To participate within the Executive Management Team in forward planning and the effective daily organisation of Preston Healthcare Consulting activities, including business planning, policy setting, financial forecasting and strategic decision making.
• To plan, implement and develop the Finance Team operating procedures
• To lead and manage the Finance team by establishing excellent ongoing working relationships with team via recruitment, training and communication. Communicate effectively with team on a regular basis ensuring information is clear, accurate and timely; encouraging team participation in the way information is relayed to and from the departments.
• To effectively manage the performance of the team by carrying out progress reviews and ensuring objectives and key outputs are cascaded throughout the department.
• To effectively manage and control all capital and revenue budgets
• To lead on the financial aspects of any strategic projects aimed at achieving growth of the organisation.
• To oversee and or review budget development and implementation activities for each department to ensure the correct procedures and set limits are being adhered to.
• To monitor and control the quality and cost-effectiveness of services provided by the department to ensure high standards and value for money.
• To maintain up-to-date records of departmental financial information.
• To ensure that Working Time Regulations are adhered to and that established reporting procedures are adhered to and monitored, in relation to transaction approvals.
• To ensure the accurate and timely preparation of management accounts, the effective operation and development of management systems for all accounting functions, particularly those relating to purchase vouchers, invoices, payroll, cash and banking, nominal ledger and stock control.
• To prepare appropriate financial reports for individual project clients as well as the Preston Board and to present such at Client and Board Meetings, as and when required.
• To be fully conversant with new initiatives, new legislation and modern thinking in all matters relating to the financial management of Preston and to advise the Management Team and Board accordingly.
• To plan and prepare financial management documents, including financial plans, budgets and forecasts.
• To manage and oversee the preparation of all statutory returns and the management of company pension schemes and initiate liaison with auditors, business advisers and funding partners.
• To maximise income from Preston consulting and research activities, as well as manage all it’s investments to their best advantage.
• To carry out any other tasks that will, from time to time be allocated by the Chief Executive on an ad hoc or continuing basis, commensurate with the general level of responsibility of the post.

Requirements
Experience:

• A minimum of 10 years’ professional experience, at least 5 of which must have been at a senior financial management level within a large customer driven environment.
• Significant experience in direct management and control of a minimum N150M annual turnover operation.
• Proven experience in direct management and supervision of a finance team.
• Proven experience of budget preparation, setting and monitoring and financial forecasting.
• Proven experience of preparing and presenting financial and management accounts, reports and data.
• Experience of liaising with auditors, business advisers and board members.

Knowledge/Qualifications:

• Qualified accountant to at least CIMA, ANAN or ICAN level.
• Good working knowledge of current accounting software systems.
• Knowledge of management systems for all accounting functions including purchase ledger, sales ledger, payroll, cash and banking, nominal ledger and stock. Skills/Abilities
• Excellent communication; both oral and written and excellent interpersonal skills.
• Proven report writing skills.
• Excellent IT skills and Accounting software proficiency (Quickbooks, Peachtree, Word, Excel, Outlook etc).
• Proven ability to liaise with statutory agencies e.g. Charity Commission, Inland Revenue and H.M. Customs & Excise.
• Team Leader/Player.
• Ability to set targets, motivate and inspire staff to achieve targets.
• Ability to prioritise responsibilities under pressure and be self-motivating.
• Personal Integrity and Confidentiality.
• Excellent time management skills

POSITION : Knowledge Management Officer (KMO)

Job Duties

• To lead in developing the Preston Healthcare Consulting Knowledge Management (KM) Strategy in close collaboration with the Programme Coordinators, Grant Managers and Business Development Manager.
• To plan and develop the KM annual workplan in alignment with the Preston Healthcare Consulting Annual Business Plan and strategic objectives.
• To promote knowledge sharing through Preston’s operational processes by strengthening links between knowledge sharing and information systems, improving integration and facilitating information exchange across systems and by working in collaboration with other Managers to implement the internal KM systems and tools.
• To provide support for the establishment, nurturing and promotion of communities of practice, collaboration tools such as “activity rooms” to facilitate sharing of ideas and work among internal teams and external partners, workshops, one-on-one coaching, knowledge networks, etc.
• To provide training and support to programme teams and partners on KM tools, Replication methodologies, Knowledge Transfer and Exchange (KTE) technologies or other learning material.
• To support the regular performance monitoring and evaluation of the projects, preparation and writing of key management and monitoring reports, work plans and budgets, sustainability plans and other documents or reports as determined
• To ensure the cross cutting themes (CCT) are effectively integrated into project or activity design and implementation.
• To stay current about KM tools, trends, methods, leading knowledge transfer and exchange methods and practices through presentations, training materials, tips and best practices for collaboration, so as to continually improve the performance of this outcome area.
• To manage the contracting needs of Knowledge Management consultants or other third part/service providers. S/he will also ensure that the complete process is undertaken from drawing up Terms of Reference to contract completion and shared logging.
• To work as part of the larger Technical team, consulting programme team members, partners and other key stakeholders during programme planning and implementation.
• Manages and monitors budget allocation and expenditures related to KM.

More specifically, the Knowledge Management Officer will support the following functions:
Look out for new knowledge and emerging issues on topics of interest to Preston:

• Identify relevant and trustworthy sources of information.
• Create and streamline the process of systematically accessing and reviewing information (e.g. attend online webinars, downloading of journal articles).
• Identify the type of knowledge currently exist at other knowledge centres (e.g. WHO, UNICEF, GAVI, World Bank, etc), and determine what is Preston’s niche.

Generate new knowledge:

• Identify gaps in Preston knowledge on topics of interest.
• Circulate a list of potential research topics benefiting Preston and clients.
• Establish strong working relationship with universities, research institutions and implementing programmes in Nigeria and abroad.

Distill and transfer knowledge to staff:

• Create literature review summaries.
• Present relevant knowledge in Preston Learning Exchanges and Community of Practice gatherings.
• Maintain a list of commonly asked Preston project facts and figures.
• Collect and document commonly asked questions from clients in the field.

Manage Preston’s e-library and knowledge bases:

• Maintain an internal e-library that holds technical documents existing at Preston.
• Create criteria and process for adding content to the Preston knowledge base and make accessible online to anyone.
• Streamline the process of updating the e-library and knowledge bases.
• Train staff on how to use the e-library and knowledge bases.
• Ensure periodic back-up of all work files onto individual google drives and subsequent monthly backup to Microsoft One Drive.
• Support the expansion of the knowledge management systems

Disseminate information externally:

• Share latest research findings with practitioners through written technical bulletins, newsletters, and online trainings.
• Prepare conference abstracts and academic journal papers, in collaboration with the Business Development Manager.
• Attend and present research findings in conferences and seminars in collaboration with Programme staff.
• Respond to technical inquiries by clients, students and others.

Other responsibilities:

• Support business development and management functions
• Assist with proposal writing, fund development, donor reporting and public campaigns, as required.

Requirements

• University Bachelors Degree in Health or Social Sciences
• Post graduate degree related to Library Sciences, International Development, Information Technology, Corporate Communications, Public Administration, etc
• A minimum of 5 years’ experience and technical expertise in the field of Knowledge Management or Capacity Development preferably in an international development organization with a proven track record of successfully implementing KM strategies
• Has worked in a developing country and has a good knowledge of international and domestic health development issues, trends and approaches
• Proven experience in the design and delivery of capacity development, coaching and mentoring activities, particularly adult learning techniques, replication of best practices
• Strong knowledge and practice of Results Based Management (RBM), experience in performance measurement and programme evaluation
• Strong communication skills both written and verbal, excellent report writing and organizational skills
• Strong computer skills (MS Office, Word, Excel, PowerPoint) familiar with new digital communications. Website management experience is desirable.
• A team player, ability to multi-task and work in cross-functional, fast-paced environments with the pressure of multiple deadlines
• Commitment to the organization’s vision, mission, values and approaches

How to Apply
Interested and qualified candidates should send a cover letter and an updated CV to:c.odigbo@prestonhealthcareconsulting.com