Vacancy at Catholic Relief Services (CRS) for Travel & Logistics Specialist
Employment Nigeria
05-Nov-2016
ABUJA ,
Logistics
NGO
Catholic Relief Services (CRS) - CRS works through local church and non-church partners to implement its programs, therefore, strengthening and building the capacity of these partner organizations is fundamental to programs in every country in which CRS operates. CRS re-established presence in Nigeria in 2000 and currently focuses on agriculture, health and emergency programming.
POSITION : Travel & Logistics Specialist
Primary Responsibilities
- The Travel & Logistics Specialist will provide logistics and travel support to the CRS Nigeria program in line with policies and procedures to provide a smooth and coordinated logistical and travel support to all units.
General:
- Ensure that logistics activities are carried out in accordance with CRS policies and procedures
- Will be required to research into various logistical approaches and provide regular updates on improving current logistical practices of the CR5 Nigeria program
- Develop a logistics policy liaising with other country programs.
Shipment:
- Advise on needed documentation and procedure for all shipments for the CR3 office upon receiving information on incoming shipments.
- Monitor all shipments to the CRS office and liaise with clearing agents on the clearing and delivery of items.
- Follow up with the various government agencies to process relevant documentations (e.g. IDEC, NAFDAC certification, Form M, Standard Organization of Nigeria, etc).
- Will be required to inform relevant manager on the received items for further follow up.
Receiving/Distribution:
- Coordinate with the Admin officer on the receiving of goods to CRS Nigeria program.
- Liaise directly with requesters, transporters and partners to coordinate distribution schedules.
- Receive goods received notes from the partners and delivery notes from the transporters; initiate payment process and follow up with Finance.
- Effectively organize the delivery of the goods to the required locations.
- Organize all necessary required labour to facilitate the movement of received goods.
Travel Immigration:
- Liaise with all relevant persons/organizations to facilitate compliance with Government of Nigeria Immigration requirements for CR3/Nigeria International staff and families. Also responsible for generating immigration status report.
- Advise staff/travelers on immigration requirements; provide support as needed to facilitate visa processing.
- Coordinate all visa requests for staff on official assignment and provide needed support. Also responsible for generating Immigration Status report monthly
- Generate a monthly immigration report and submit to the Head of Administration
Ticketing:
- Make airline bookings and reservations for all staff on official assignments.
- Explore the least cost ticket options available for staff on official duties and advise accordingly
- Identify two to three travel agents that will handle CR3/Nigeria’s travel needs
- Coordinate and liaise with Travel agents to ensure smoothness for all bookings.
- Monitor and be informed on ongoing changes in the airline industry.
Hotel & Accommodation:
- Make,all hotel arrangements for all CRS or partner activities as requested and ensure that the bills are settled promptly after the completion of the activity.
- Make all accommodation bookings for all CRS staff as requested (in hotels where MOU are operational) and make necessary pick up arrangements for the international visitors.
General Responsibilities:
- Will be required to backstop for some key administrative staff on ofktuty as requested by Senior Procurement officer.
- Make recommendations to the Senior Procurement officer on improving practices under portfolio.
Qualifications
- A university degree or HND in Administration or other Social Development courses
- Minimum 4 years working experience in travels or logistics capacity
- Good interpersonal skills
- Able to write clear reports
- Relevant demonstrated experience in logistics and administration
- Commitment to beneficiary accountability and humanitarian ethics.
- Minimum of four years continuous administrative responsibilities.
- Excellent English language skills written and spoken.
- Excellent interpersonal skills must be able to interact in a mature, professional and friendly manner with local and international colleagues of differing religious and cultural backgrounds.
- Ability to work on multiple tasks concurrently and under pressure with little or no supervision.
- Drivers license and a good knowledge of Abuja.
How to Apply
Interested and qualified candidates should download the Application Form and send with a detailed 3-page resume in a single file word document to : NG_HR@global.crs.org
Sorry the application deadline for this job has elapsed
