Officer, Travel and Logistics at Palladium

 Employment Nigeria 23-Feb-2017 ABUJA , Administrative  


Palladium i - we have been making Positive Impact possible. With a team of more than 2,500 employees operating in 90 plus countries and a global network of more than 35,000 technical experts, Palladium has improved - and is committed to continuing to improve - economies, societies and most importantly, people's lives.

POSITION : Travel and Logistics -Officer

Background

  • Palladium Nigeria is recruiting a Travel and Logistics Officer to administer travel and workshop logistics arrangements for activities across multiple projects funded by US Government and private foundations.
  • This is a full-time position based in Abuja and reporting to the Operations Manager or his/her designee.

Responsibilities
Tasks:

  • Participate in workshop and event planning and budgeting.
  • Coordinate with technical and operations teams to collect quotations from vendors and assist in necessary procurements.
  • Make reservations for conferences/workshops venue and participants? accommodation in line with company and project guidelines.
  • Make reservations for air, train, or road travel as necessary.
  • Provide timely and accurate logistical support for organizing conferences, workshops, and events. This includes arrangement of venue setup, catering, workshop supplies, and equipment.
  • Coordinate with technical and finance team to confirm participants and workshop costs. Ensure the vendor invoices and participants expense reports are processed for payment on time.
  • Administer travel authorizations, travel advance requests and travel expense reports including reviewing, ensuring authorized approval and processing for payments as per the corporate and project travel guidelines.
  • Prepare payment vouchers for all approved expenditures.
  • Coordinate with security department as per the security protocols for travel and event planning.
  • Manage necessary vendor relationships to ensure smooth organization of workshops and programs. Maintain up-to-date list of vendors for accommodations, conference venues, travel logistics, workshop and stationery supplies, catering services, taxi/vehicle rentals, conference equipment and support services, interpreters, etc.
  • Potential travel to event venues to provide administrative support during activities.

Minimum Education and Experience Required:

  • Bachelor's degree in Business, Management, Public Administration or related field.
  • A minimum of 3 years work-related experience.
  • Experience in a fast-paced environment.
  • Experience working with people in a customer service setting.
  • Expertise using Microsoft Office including Microsoft Word, Excel, PowerPoint.
  • Excellent communication skills required, both written and oral in local and English language
  • Familiarity with US Government funded projects a plus.


Sorry the application deadline for this job has elapsed



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