Vacancy for Senior Executive Assistant to the Managing Partner at WFO Roedl & Partner

 Employment Nigeria 06-May-2017 LAGOS , Administrative  


POSITION : Senior Executive Assistant to the Managing Partner

Responsibilities
Support the Senior Partner:

  • By maintaining and scheduling the Partner’s appointment, meetings, conferences, teleconferences and travels.
  • Coordinating the operations of the Executive office through document preparation, confidential file management and general office maintenance
  • Assisting in the preparation of business presentations and reports to clients.
  • Providing historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
  • Maintaining clients’ confidence and protecting operations by keeping information confidential.
  • Part of Client Services team responsible to meet and exceed customer’s service expectations.
  • Triaging and providing key highlights from reports submitted to the Partner.

Corporate Branding:

  • Projecting and managing the image of the firm and office of the Partner
  • Managing and executing the projects as assigned by the Partner.
  • Developing and managing a variety of public and corporate media relation campaigns.
  • Coordinate and manage the Partner’s memberships of various professional, business and social groups.
  • Attending events and meetings on behalf of the Partner where required.
  • Marketing and Business Development
  • Working with the Senior Partner, implement the marketing and business development strategy of the firm.
  • Develop and follow-up on client proposals. Provide updates to the Partner on a regular basis while also updating the firm’s CRM.
  • Act as the liaison officer for the firm’s clients, especially the strategic clients.
  • Assist the Partner on conducting research and business surveys for use in business presentations, educational and technical studies.
  • Proactively generate leads and initiate contacts with prospective clients and maintaining strong contacts with the organization’s executives.
  • Seek for opportunities to participate in the activities of the relevant professional institutes and industry membership groups through speaking engagements, trainings, exhibitions etc.

Client Billing and Receivables:

  • Initiating and monitoring client billing receivables.
  • Timely billing of clients, with adequate follow-up to ensure timely payments.
  • Coordinate Intra Firm Billing.
  • Ensures that Letters of Engagement are prepared prior to commencement of engagements by the relevant teams.
  • Oversees all business aspects of client relationships including billing, collecting and maintaining profitability for the firm.

Qualifications 

  • Minimum of Bachelor’s degree (Second Class Upper) in Business Administration or any related course.
  • Previous experience as a Personal Assistant or Executive Assistant to senior/ executive management level
  • Ability to manage complex and highly confidential information.
  • Ability to comfortably work autonomously and across multiple tasks.
  • Prior working experience in consulting or professional services background.
  • Exceptional numeracy skills with the ability to present and analyse data.
  • Possess advanced level proficiency in Microsoft Office suite.
  • Excellent social skills, able to operate with diplomacy, tact and empathy
  • High degree of personal organisation and self-management.
  • Ability of working to tight deadlines, and able to turn work around within a short time

Competencies :

  • Excellent communication skills
  • Experience in Sound decision making abilities
  • Organizational and time management skills
  • Understanding of world affairs and business sense and professionalism

How To Apply
Candidates should send their CV's and covering letter to: recruitment@wforoedl.com with “Senior Executive Assistant” as the subject 



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