Front Desk Officer at a Financial institution - Human Resource Specialists Limited

 Employment Nigeria 25-May-2017 LAGOS , Customer Service  

POSITION : Front Desk Officer

 Responsibilities

  • Maintain inventory to ensure availability of stationery, provisions and other office supplies.
  • Provide support in organizing external and internal events such as meetings, office drinks, monthly employee birthday celebrations, end of year events and other activities.
  • Liaise with the insurance brokers in respect of renewals, updates and settlement of insurance claims.
  • Manage the use and maintenance of the pool car; maintain pool car schedule, ensure up-to- date vehicle documentation, coordinate routine maintenance and conduct monthly assessment for drivers.
  • Conduct weekly project status meetings; prepare and disseminate project status update report.
  • Develop and disseminate daily News Capsule.
  • Manage the front office; receive visitors and telephone calls and direct them to the appropriate offices.
  • Oversee the distribution of incoming and outgoing correspondence.
  • Manage petty cash for sundry office expenditure and ensure appropriate record keeping.
  • Supervise general office maintenance and repairs.
  • Provide logistics support for travel and hospitality including visa procurement, flight booking, accommodation, transportation and per diems.
  • Build and maintain relationships with vendors; ensure prompt processing of vendor invoices.
  • Supervise office assistants and cleaners in the performance of their respective duties.
  • Maintain an effective filing system for all relevant administrative documents.
  • Perform other duties as assigned by supervisor.

Qualifications 

  • Organizational skills and attention to detail.
  • Ability to multitask and work with minimal supervision.
  • Communication, presentation and business writing skills.
  • Analytical thinking and decision making ability.
  • Degree in Business Administration, Social Sciences or a related field from a reputable University.
  • 3 years relevant work experience.
  • People management and interpersonal skills.
  • Ability to manage confidential information.
  • Intermediate knowledge of Microsoft Office Suite.

How To Apply
Candidates should send their cover letters with salary expectations and CV's to: Jobs@hrsng.com  In the subject line of your email, please write "FDO 2017".



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