Manager( Logistics) at The International Rescue Committee
Employment Nigeria
25-May-2017
BORNO ,
NGO
The International Rescue Committee (IRC) a prominent international organization working in relief, rehabilitation, protection, post-conflict development, resettlement services and advocacy for those uprooted or affected by violent conflict and oppression.
POSITION : Logistics Manager, North East
DESCRIPTION
Scope
- This position provides technical oversight, monitoring and capacity building for Logistics Functions in IRC Borno and Yobe field offices including Warehouse Management, Asset Management, and Vehicle Management.
- Be based in Maiduguri with frequent travel to the IRC Borno and Yobe Field Offices.
- The Logistics Manager will be based approximately 75% in Maiduguri and 25% in the field.
Warehouse Management:
- Provide cross training to Health Program Managers on IRC warehouse and drug supply chain procedures to enable Health Program monitoring and spot checking of warehouses
- Train warehouse staff as required in managing and documenting the receipt, handling, storage, dispatching and reporting of goods through the IRC warehouse(s).
- Finalize monthly report for the expendables store outlining all stock movements and remaining balances.
- Ensure donor reports for stock are complete and submitted to the Grants Department on time as per donor requirement.
- Maintain records/authorizations for warehouse staff designated to receive and dispatch goods.
- Ensure warehouse and stocks are secure, well managed and documented.
- Be accountable for periodic circle count as per the standard operating procedure to ensure that stock management system is adhered to by the warehouse officers and storekeepers.
- Lead in conducting fiscal year end stock inventories and ensure that effective stock inventory report is produced.
- Assist programs to establish and implement a reliable stock distribution plan to avoid closed grant or expired items in the warehouses.
- Provide on-going training to Field Warehouse Officers and Storekeepers in their relevant functions and reporting.
- Oversee warehouse operations throughout Borno and Yobe offices (with particular emphasis on medical and pharmaceutical stores) ensuring proper stock-keeping records, storage conditions, security and facility maintenance
Asset Management:
- Ensure proper tracking, maintenance, and recording of all IRC assets in Borno and Yobe offices, which will lead to an accurate asset database at all times.
- Ensure that each staff member is accountable for every asset assigned to them through the use of the Equipment Issue / Receipt forms.
- Define and implement maintenance systems and procedures for assets, including training of staff and follow-up.
- Ensure quarterly physical check of assets and submission of asset reports to field coordinator and supply chain coordinator for review.
- Ensure donor reports for assets are complete and submitted to the Grants Department on time as per donor requirement.
- Ensure disposal of assets is reviewed and implemented on an annually as per IRC and donor requirements regulations.
Fleet and Transport Management:
- Oversee the management of the transport fleet for IRC Borno and Yobe offices. Ensure that vehicles are allocated to program/departments in an efficient manner and in coordination with Program teams and Field Coordinator/Manager.
- Ensure that systems are in place to account for transported goods.
- Prepare monthly reports on Fuel Usage, Mileage and Spares Expenditures by vehicle for review, general reporting and analysis for continuous improvement.
- Ensure management, tracking, maintenance and reporting of all IRC vehicles according to IRC policy.
- Reports:
- Responsible for compiling regular reports from field sites on inventory stock levels, pharmaceutical stock levels and fuel consumption
- Responsible for compiling regular reports from field sites regarding Contributions-in-Kind
Other Tasks:
- Understand, implement and monitor adherence to IRC Supply Chain policies and procedures including Asset and Inventory Management, Vehicle and Equipment Management and Drug Management
- Ensure that compliance with policies is documented through systematic and random verification of policy implementation
- Temporarily fill Warehouse and transport Officers gaps during staff absence or position vacancies
- Monitor construction activities at field sites and report concerns to Field Coordinator and Supply Chain Coordinator
- Promptly inform the Field Coordinator Supply Chain Coordinator of any areas of concern or potential or suspected violations of policies and procedures
Requirements
- Strong computer and communication equipment skills, including Microsoft Office applications, VHF, satellite phones
- Fluency in English (spoken and written)
- Excellent organizational skills with the ability to prioritize workload
- Well organized and analytical
- Able to work well in a team and to undertake assigned tasks independently
- Relevant Bachelor's Degree, required. Degree, Diploma or professional certification in Supply Chain Management, Drug Management or related field strongly preferred
- At least 3 years of experience in similar capacity.
- Ability to develop and roll out logistics policies and SOPs
- Demonstrated training and coaching ability
Standards for Professional Conduct:
- Must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, and Accountability.
- The IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.
How To Apply
Candidates should send their cover letters and CV's to: IRCNigeria.Recruitment@rescue.org with the position applied for as the subject
Sorry the application deadline for this job has elapsed
