Vacancy at Médecins du Monde

 Employment Nigeria 09-Jun-2017 BORNO , NGO  


Médecins du Monde(Doctors of the World) an international humanitarian non-profit organization

POSITION : Base Logistician

Description

The Base Logistician will be mainly responsible for the below objectives.

Main Objectives

  • Damboa Base Setting Up
  • Supervising the supply chain – particularly pharmaceuticals
  • Supervising the logistic support
  • Support / Assist in Security Management
  • No teamLogistics Reporting

Logistics Coordination
Objective 1: Base Setting Up/ Damboa:

  • Through the strong support of Maiduguri Logistics, set up the Damboa base which is currently under process
  • Ensure proper contract is made with the landlord and Follow up the implementation of contracts accordingly
  • Ensure the rehabilitation works of the new base under set up is done as per the agreement between MDM and the Landlord
  • Ensure all the required standard is in place in the new base set up as per the agreed deadline with the immediate supervisor

Objective 2: Responsible for Supervising the Supply Chain
Activities:

  • Make sure the safe & on time transportation of projects material to the field or between warehouses
  • Anticipate the supply activities related to projects and convey to purchaser on time
  • Participate in project assessments & planning as required
  • Ensure the implementation of MDM supply procedure
  • Monitor the supply team to follow the deadlines, delivery dates
  • Make sure that all purchase done by following the financial plan, cash forecast
  • Make sure that purchase  follows the quality control procedure
  • Check the Purchase dossier before sending to Maiduguri, make sure the stores are managed according to MDM  standard (acceptable level)
  • Make sure that supply team conducts Physical inventories for stock regularly
  • Anticipate the transport needs for projects & office activities

Objective 3: Responsible for Supervising the Logistic Support
Activities:

  • Ensure the tracking of equipment as per MDM procedures
  • Anticipation for the need of equipment for the base
  • Ensure the rehabilitation of premises & regular check
  • Ensure the participation of logistics in selection of premises for projects & offices
  • Ensure that communication means are available for professional work (internet, telephone etc.)
  • Make sure proper utilization of IT equipment
  • Conduct the logistics assessments in the field whenever required, and provide the support to team in the field.
  • Ensure the efficient management of resources (fleet, IT, utilities)
  • Ensure the good weekly vehicle planning
  • Ensure the on time repair & maintenance of fleet (vehicle, generators,)
  • Monitor the purchase of fuel for vehicles
  • Anticipate the vehicle needs for base in relation with project & office activities
  • Ensure the good usage of MDM equipment and update asset register regularly

Objective 4: Assist/Support in Security Management
Activities:

  • Incident reporting
  • Implementation of security / safety rules (first aid kits, firefighting equipment etc.)
  • Assist field coordinator in updating  security plan
  • Ensure that security / safety rules followed by all staff during working time and use of MDM premises / facilities
  • Information collection related to security situation in the area

Objective 5: Team management
Activities:

  • Conduct the appraisal interview for staff under his/her supervision
  • Participate in disciplinary actions
  • Identify the training needs conduct/ arrange the training for them
  • Make sure HR rules / guidelines followed in management of team with support from Head Office HR department
  • Adaptation of team according to the workload (including daily labour & temporary recruitments) – specifically drivers and guards
  • Support the team in making work plan & prioritizing of task and follow-up
  • Provide technical support to team on logistics’ issues
  • Make sure that JDs for staff under his/her supervision are updated
  • Participate in the relevant recruitments

Objective 6: Reporting:

  • Make sure the information flow in terms of reporting
  • Collect the data for reporting & analyse and give recommendations
  • Send the monthly reports (Narrative Report, Procurement Tracking, Asset and Warehouse Report including Monthly Vehicle Summary) to the supervisor and his/her technical manager(Logistics Coordinator) at Maiduguri

Objective 7: Coordination

  • Conduct the weekly logistics meeting (planning etc.)
  • Participate in weekly base meeting
  • Make sure the coordination among the Logistics team (sharing of information)
  • Make sure the coordination between logistics & technical departments on logistics issues
  • Ensure the submission of monthly cash forecast on time, coordinate with administration to finalize (participation in cash forecast meeting)

Objective 8: Programme Support

  • Ensure the MDM clinics are able to access materials from either Damboa or Head Office
  • Provide on-site logistical support to the MDM clinics in Damboa

QUALIFICATIONS:

  • Degree / Diploma in Logistics Management, or close subject matter
  • 2 years of experience in field of Logistics with INGO

Required Skills Management Experience:

  • Communication Skills, Diplomacy and Relational skills
  • Financial Management skills
  • Capacity to manage large quantities of products, activities and information
  • Good/Fluent English Knowledge
  • Computer knowledge (Word/Excel), security management.
  • Good organizer
  • Diplomacy
  • Rigour (on procedures)-
  • Experience in supervising a team
  • Team Spirit
  • Autonomy
  • Negotiation Skills 
  • Honesty

How To Apply
Candidates should send their CV's and Cover Letter via : recruitment.nigeria@medecinsdumonde.net



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