Admin Officer at Plan International

 Employment Nigeria 26-Aug-2017 BORNO , MAIDUGURI , Administrative   NGO  


Plan International a child-centered international human development organization is recruiting to fill the position below:

POSITION : Admin and Logistic Officer

 Responsibilities
Administrative:

  • Provide administrative and logistical support for the Maiduguri field office in line with policies of Plan International Nigeria, donor requirements and Nigerian laws
  • Prepare and file documents for signature and/or action, as necessary and ensure that that proper filing systems are in place for the office
  • Support the planning and organization of meetings and workshops
  • Ensure that vehicles are in good conditions and liaise with the Field Coordinator about necessary repairs and improvements as necessary
  • Provide day-to-day support to staff, including telephones, internet service and office equipment and identify future needs
  • Ensure timely welcome services, hotel and flights bookings and other support services for staff and visitors
  • Manage contracts and services for the office and delegate houses and apartments.

Logistics:

  • Establish and maintain a well-functioning logistics support operation for the field office with special focus in the LGAs of operation
  • Ensure compliance with Plan International logistics standards and regulations
  • Support other regional logistics needs as necessary
  • Manage warehousing inventory
  • Perform any other project related duties as specified by the Field Coordinator or DRM manager
  • Coordinate logistics and procurement operations with partners, finance, logistics and procurement units
  • Maintain records of all outstanding purchase orders with external vendors and arrange transportation and forwarding services for all orders to ensure delivery on schedule
  • Prepare reports on personnel and material movement and ensure that reporting requirements are fulfilled in an accurate and timely manner

Skills :

  • Experience in procurement processes and logistics management.
  • Experience in office management and staff coordination.
  • Writing and speaking in English language
  • Understanding of Nigeria’s policy environment
  • Interpersonal and communication skills including good listening skills, influencing, negotiation and coaching
  • Capacity to build and maintain relationships and to work effectively in a multicultural and multi-ethnic environment respecting diversity.
  • Experience with Microsoft Word, Excel, Power Point and Outlook.

Qualifications 

  • Degree in Business/Public Administration or related field.
  • 2 -4 years of experience working in administration and logistics generalist role.
  • Excellent writing and speaking skills is required.








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