Vacancy for Administrative Assistant at Terre des hommes Foundation (Tdh)
Employment Nigeria
24-Nov-2017
BORNO ,
NGO
Terre des hommes Foundation (Tdh) a not for profit human development organization is recruiting to fill the position below:
POSITION : Administrative Assistant
Responsibilities
- The Administrative Assistant supports the Administrative & Financial Coordinator in implementing and supervising all the activities related to finance, accounting, cash management and human resources.
- Lends support to carrying out urgent activities and the filing and archiving financial and administrative documents.
- Temporarily takes on the basic tasks of the Administrative & Financial Coordinator in his/her absence.
Administrative Management of Personnel:
- Welcome and participate in administrative briefing of new personnel
- Ensure archiving and monitoring of individual dossiers and deliver all documents relative to the professional life of Tdh employees
- Ensure the confidentiality of all HR datas
- Participate in the monitoring of work contracts on the base
- Collect payment details and integrate them into the HR database
- Issue pay slips and supervise payment of salaries after approval by the administrator
- Calculate taxes and duties and create pay records for the relevant organizations
- Keep an organization chart up to date for the base
- Assist the administrator for the administrative management of recruitment and hiring
- Participate in the organization of training
- Assist the administrative in the organization and conduct of meetings with personnel representatives
- Participate in the application of policies relating to salaries and benefits for Tdh
- Monitor changes in the cost of living
Team Management:
- Train and support team members under his or her supervision
- Ensure the minimal replacement of members of the admin services in case of absence (days of, sickness etc.)
Treasury / Accounting / Management:
- Verify cash balances daily and report any discrepancies to superior
- Prepare monthly closing, revision and integrity of accounts
- Issue vouchers, supervise archiving of records
- Participate in audits or any checks issued by partners or head office, at the base level
- Participate in the consolidation of budget follow ups and cash forecasts at the base level
- Monitor due dates for payments of contracts managed by the administrative coordinator
- List liquidity needs in concert with the admin coordinator
- Supervise the physical maintenance and safety of cash boxes
- Manage the petty cash
- Manage and follow up the pay-outs and advances, within established guidelines
- Keep the registry of cash pay-outs and the cashier’s register
- Verify, before recording, that records conform to regulations and procedures of Tdh
- Translate accounting documents if necessary
- Exchange currencies at request of superiors
- Record budgetary transfers and keep accounting codes
- Archive accounting records according to Tdh procedures after a final verification of receipts etc.
- Guarantee security of the cash and confidentiality of information
Reporting / Communication:
- Participate in supervision of regulations in effect
- Aid admin coordinator in relations with administrative authorities
Mandatory Requirements
- Computer skills: Good knowledge of the MS office software. Excellent in Excel
- Other: Knowledge of humanitarian actors/Good management and pedagogical skills
- Language Skills: Fluent in local languages and in English, (speaking/reading/writing).
- Education Degree: University degree in Finance, Accounting
- Work experience: Minimum 2 years experience in a similar position
- Knowledge & skills: Good analytical and writing skills
Assets:
- Other knowledge: Acquaintance with NGO' rules, procedures and regulations
- Interest:
- Reliable, rigorous and well organized
- Motivated and dedicated to his/her job
- Ability to take initiative to deal with difficulties encountered in daily work
- Ability to adapt or change priorities according to the changing situation
- Autonomy, neutrality, hard worker
- Work in relief sector
- Strong motivation to help people in needs
- Accounting and finance
- Transversal skills
- Honest and trustworthy
- Able to manage stress and pressure
- Able and willing to learn to extend his/her scope of work
- Able to manage priorities, take initiatives and work without constant supervision
How To Apply
Candidates should send their applications, CV's, National ID card and reference contacts to: tdh.jobs.nigeria@gmail.com
Sorry the application deadline for this job has elapsed
