Procurement Officer at FHI 360

 Employment Nigeria 10-Feb-2018 BORNO , Logistics   NGO  


FHI 360 a nonprofit non-governmental human development organization. FHI 360 serves more than 60 countries and all U.S. states and territories.

POSITION : Logistics & Procurement Officer

Description

Work with the Procurement & Logistics Manager to plan and implement systems and policies that guide all operations related to procuring supplies and services (in accordance with FHI 360 policy and donor requirements); maintaining and tracking the inventory of all office supplies retained in the store; maintaining and operating the service store containing a wide variety of office supplies, equipment and materials.

Requirements

  • B.Sc in relevant field with 3 - 5 years of relevant procurement experience.
  • Or M.Sc in relevant field with 1 - 3 years relevant procurement experience.
  • Demonstrated success in multicultural environments is an advantage.
  • Familiarity with donor-funded procurement rules and regulations (experience with USAID procurement a plus)
  • Ability to work independently
  • Working knowledge of the principles and practices of established storekeeping procedures, including receiving, storing, and issuing materials and supplies, and of standard inventory methods and techniques.
  • Ability to maintain accurate records relating to assigned storekeeping activities.
  • Ability to maintain a computer inventory control system and analyze pertinent factors such as usage patterns, stock availability, shelf life related to stocking minimum and maximum levels.
  • Report to supervisor on variances and status on regular basis.
  • Resourceful in gathering and providing information.
  • Excellent written, oral, interpersonal and organization skills.
  • Ability to multitask and deal with stressful situations.
  • Ability to work well with others and to develop and maintain compatibility among project staff, subcontractors and recipients of assistance.
  • Well developed computer skills, including knowledge of Microsoft office products.
  • Ability to adapt within Borno work environment

Responsibilities
Upon the request of line manager, the Procurement/Logistics Assistant is to:

  • Receive delivery of materials into the store
  • Advise on methods to improve receiving, storing, and distributing materials and supplies; and maintain stock control records
  • Verify quantities of goods delivered, inspect for damage; and sign delivery tags
  • Warehousing and inventory control
  • Prepare and maintain records concerning the receipt and issuance of materials
  • Asset management
  • To undertake local purchasing in accordance with FHI360’s Procurement Policy and Operations Handbook standards.
  • Ensure goods purchased are in accordance with specified requirements and match given specifications.
  • Negotiate for favorable terms for purchase, e.g. discounts and credit, and follow up with the Finance Department to ensure that payments are made to the suppliers promptly.
  • Ensure goods purchased are delivered to the appropriate location and/or person(s) in a timely manner, providing continuous feedback to the Procurement and Logistics Manager
  • Confer with user departments and provide cost information for budgeting purposes
  • Perform any other duties as assigned.








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