Administrative Assistants Job at Gilead Pharmaceutical Limited
Employment Nigeria
01-Jan-1970
NIGERIA , NIGERIA ,
Gilead Pharmaceutical Limited is recruiting to fill the position of:
Job Title: Administrative Assistant
Job Location: Lagos
Job Description
- Maintaining multiple day-to-day calendars and recurring meetings for the department; ability to prioritize appropriately and using good judgment by offering solutions to complex scheduling and meeting planning as needed.
- Be proactive in managing communication (emails, phone calls); screen telephone calls, take messages, redirect calls, and respond to routine inquiries regarding department business.
- Providing meeting coordination, on and off - site, including reservations and attendee communication, setting up audio and video conferencing, as well as catering and preparation of meeting materials as needed.
- Support and execution of travel activities: prepare and coordinate travel, including accommodations and activity planning, both domestic and international, and compile, submit, and track expenses for the Senior level staff.
- Participate in recruiting efforts by working with the human resources department to schedule interviews, coordinate interview packets and host the candidate. Participate in on-boarding activities.
- Interface effectively with employees and external contacts at all levels.
- Handle confidential material effectively and discreetly.
- Establish, update and maintain departmental files, inventories, and records (paper and electronic).
- Type and format confidential and non-routine documents. Proof work and make changes as necessary and/or composes routine correspondence using predetermined formats.
- Provide clerical support as necessary, including filing, faxing, copying, collating, shipping and all other administrative support.
- Maintain department supplies and equipment.
- Serve as a collaborative member of the organization's administrative team and offer relief support, as needed.
- Provide support for the department documentation management.
Requirements
- HND/B.Sc/BA
- A minimum of 2-3 years of experience in progressively increasing positions of responsibility.
- Proven experience handling confidential and sensitive information.
- Strong knowledge of MS Office (Excel, Word, PowerPoint).
- Excellent analytical, planning and organizational skills with strong attention to detail.
- Skilled in developing collaborative internal and external relationships.
- Ability to multi task and shift priorities quickly.
- Proven ability to work under tight deadlines and pressure in a composed manner.
- Must have excellent customer-service orientation, high degree of professionalism, and ability to work with little or no direction; strong team player.
- Ability to learn quickly and take on new challenges as they arise.
- Must be flexible, resourceful, and detail oriented.
- Effective interpersonal and communication skills.
- Pharmaceutical industry experience preferred will be an added advantage
How To Apply:
Interested and qualified candidates should send their applications and CV's to: gileadpharm@gmail.com
Due Date: 5th May, 2015.
Sorry the application deadline for this job has elapsed
