Administrative Assistants Job at Gilead Pharmaceutical Limited

Employment Nigeria 01-Jan-1970 NIGERIA , NIGERIA ,

Gilead Pharmaceutical Limited is recruiting to fill the position of:

Job Title: Administrative Assistant

Job Location: Lagos

Job Description

Maintaining multiple day-to-day calendars and recurring meetings for the department; ability to prioritize appropriately and using good judgment by offering solutions to complex scheduling and meeting planning as needed.
Be proactive in managing communication (emails, phone calls); screen telephone calls, take messages, redirect calls, and respond to routine inquiries regarding department business.
Providing meeting coordination, on and off - site, including reservations and attendee communication, setting up audio and video conferencing, as well as catering and preparation of meeting materials as needed.
Support and execution of travel activities: prepare and coordinate travel, including accommodations and activity planning, both domestic and international, and compile, submit, and track expenses for the Senior level staff.
Participate in recruiting efforts by working with the human resources department to schedule interviews, coordinate interview packets and host the candidate. Participate in on-boarding activities.
Interface effectively with employees and external contacts at all levels.
Handle confidential material effectively and discreetly.
Establish, update and maintain departmental files, inventories, and records (paper and electronic).
Type and format confidential and non-routine documents. Proof work and make changes as necessary and/or composes routine correspondence using predetermined formats.
Provide clerical support as necessary, including filing, faxing, copying, collating, shipping and all other administrative support.
Maintain department supplies and equipment.
Serve as a collaborative member of the organization's administrative team and offer relief support, as needed.
Provide support for the department documentation management.

Requirements

HND/B.Sc/BA
A minimum of 2-3 years of experience in progressively increasing positions of responsibility.
Proven experience handling confidential and sensitive information.
Strong knowledge of MS Office (Excel, Word, PowerPoint).
Excellent analytical, planning and organizational skills with strong attention to detail.
Skilled in developing collaborative internal and external relationships.
Ability to multi task and shift priorities quickly.
Proven ability to work under tight deadlines and pressure in a composed manner.
Must have excellent customer-service orientation, high degree of professionalism, and ability to work with little or no direction; strong team player.
Ability to learn quickly and take on new challenges as they arise.
Must be flexible, resourceful, and detail oriented.
Effective interpersonal and communication skills.
Pharmaceutical industry experience preferred will be an added advantage

How To Apply:
Interested and qualified candidates should send their applications and CV's to: gileadpharm@gmail.com

Due Date: 5th May, 2015.

Sorry the application deadline for this job has elapsed

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Administrative Assistants Job at Gilead Pharmaceutical Limited

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