Administrative Assistant

 Geovitec Oil Services 04-Dec-2015 ₦100,000 LAGOS , Oil and Gas  

Job Description:

The Administrative Assistant will be responsible for the provision of administrative and logistical services to the directorate.

Duties and Responsibilities

  • Assist in arranging travel logistics for department staff, consultants and training participants including hotel reservations and where required, arranging airport and hotel pick-ups.
  • Handle all photocopying assignments, development and printing of documents and photographs including reproduction of recorded videotapes for the office.
  • Assist in the provision of logistic support for workshops and trainings.
  • Assist in the maintenance of an efficient records/storage of all office supplies.
  • Serve as point of contact for logistical and administrative needs in the department.
  • Coordinate all administrative and secretarial support services for the department (as relevant).
  • Record minutes of staff meetings and circulate same amongst the staff of the department.
  • Assist with production of presentation materials for staff members.
  • Perform any other duties as assigned.

Knowledge, skills and abilities:

  • Knowledge of general office practices and administrative procedures.
  • Report to supervisor on variances and status on regular basis.
  • Resourceful in gathering and providing information.
  • Knowledge of budget preparation and monitoring.
  • Excellent written, oral, interpersonal and organization skills.
  • Ability to work well with others and to develop and maintain compatibility among project staff, subcontractors and recipients of assistance.
  • Well develop computer skills, including knowledge of Microsoft office products.
  • Typing skills.

Qualifications and Requirements:

  • Minimum of HND or University degree, or recognized equivalent.
  • Familiarity with administrative and secretarial skills is an advantage.
  • Experience in handling confidential and sensitive information.
  • Strong knowledge of MS Office (Excel, Word, PowerPoint). Excellent analytical, planning and organizational skills with strong attention to detail.
  • Ability to multi task and shift priorities quickly.
  • Must be flexible, resourceful, and detail oriented.
  • Effective interpersonal and communication skills.


Sorry the application deadline for this job has elapsed



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