Secretary (II) at The International Committee of the Red Cross (ICRC)

Employment Nigeria 03-May-2017 ABUJA , Secretarial

The International Committee of the Red Cross (ICRC) an independent organisation whose exclusively humanitarian mission is to protect the lives and dignity of victims of armed conflicts

POSITION : Secretary II

Responsibilities

Participates to implementing of all information management projects or programs linked to information management.
Ensures that users understand the need for changes and supports these changes.
Participates to the revision of information management procedures in the delegation and sub-sites.
In-charge of sending and receiving bordereaux in the delegation. Makes sure all sub-sites follow the standard procedures while preparing and sending bordereaux and trains whenever necessary.
Makes sure that the letterhead stationery, business cards, envelopes, etc. comply with the applicable visual identity rules and orders on a regular basis to maintain stationery stock including pouch bags & seals in the delegation
In-charge of Contacts database and supports/trains departments on its & follows up / supervises regularly on the updates by the Receptionist
Ensures that all staff know and apply ICRC rules regarding correspondence and ICRC protocol; proposes solutions in cases of contradiction between the rules and local practices; ensures that all correspondence concerned by these rules that leaves the delegation is validated by the qualified person; organizes trainings for users when needed, knows the rules regarding signatures and ensures that these rules are applied by all staff in the delegation.
Briefs / trains new staff on information management tools.
Communicates and updates on a regular basis with the team regarding the tasks done, problems / issues to be addressed and give suggestions for better organization in the team / organization.

Qualifications

Degree (bachelor or equivalent) in a related field.
Knowledge of secretariat’s work.
1-2 years of professional experience in similar work.
Written and oral English.
Good knowledge of standard computer and other office equipment

Personal Attributes:

Work autonomously.
Interest and skills for training of users.
Handle sensitive information with all required confidentiality.
Good organization in daily work.
Sense of responsibility and capacity to fix and respect priorities.
Proactivity.
Ability to cope with stress.
Flexibility and availability.
Ensuring compliance with ICRC directives and procedures.
Perseverance.

How To Apply
Candidates should send their application letter, curriculum vitae and contact details of three referees to: ABJ_Recruitment_Services@icrc.org

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Secretary (II) at The International Committee of the Red Cross (ICRC)

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