Vacancy for Procurement Assistant at Catholic Relief Services
Employment Nigeria
06-Jul-2017
ABUJA ,
Procurement
NGO
Catholic Relief Services (CRS) an International non-governmental organization supporting relief and development work in over 99 countries around the world.
POSITION Procurement Assistant - GFTAM
Responsibilities
- Responsible for the effective delivery of procurement services to CRS Global Fund Projects.
- The Procurement Assistant promotes a collaboration,client focused, quality and result orientated approach in the procurement unit.
Specific responsibilities andduties include but are not limited to;
- Provide purchased materials to the responsible receiving office and do all actions for completing the process.
- Maintain appropriate records to ensure that procurement process, decision and contractual agreement are accurately documented for accountability and audit purpose.
- Follow up and track payment for all Global Fund Procurement.
- Perform other duties assigned
- Assistance with the preparation of request for quotation, initiations to Bid, Requests for proposal and co-ordination of their timely dispatch by fax and messenger,
- Assist the procurement Officer in maintaining current up to date procurement documents / manuals.
- Routing copying and circulation of quotes, bids and proposal for evaluation.
- Researching pricing obtaining quotes, locally on low value items.
- Assistance at meeting between the Procurement Officer and vendors.
- Assist with the coordination with the selected bidder to ensure completion of administrative processes including Bid, contract award notice and that contract documents are distributed accordingly.
- Assist with managing the administrative process throughout the duration of the preparation of all documentation until the award of the contract.
- Maintain Global Fund Procurement and Production Plans up-to-date.
- Coordinate with requestors and make sure the right materials needed, find out the sample of material to be purchased if necessary.
Qualifications
- Must be flexible and able to work independently and as part of a team.
- Able to uphold / respect procurement ethnics and conduct activities with integrity.
- A team player who demonstrate patience, flexibility and honestly.
- Be willing and able to meet tight deadlines and work long hours when required.
- Able to work in a multicultural environment.
- Minimum of Bachelor’s degree in Management, Business Administration, Procurement or any relevant course
- Minimum of two years’INGO professional experience in an administrative or procurement capacity with Global Fund projects
- Excellent English language skills written and spoken.
- Excellent interpersonal skills must be able to interact in a mature, professional and friendly
- manner with local and international colleagues of differing religious and cultural backgrounds.
- Ability to work on multiple tasks concurrently and under pressure.
- Excellent knowledge of computer software – MS Office and Excel especially;
How To Apply
Candidates should download Application Form fill and send with a detailed 3-page resume in a single file word document to:ng.recruitment_health@crs.org With position applied for as the subject
Sorry the application deadline for this job has elapsed