Administrative Officer at International Medical Corps (IMC)

Employment Nigeria 26-Jul-2017 MAIDUGURI , NGO

International Medical Corps (IMC) is a humanitarian, non-profit organization

POSITION : Human Resource and Administrative Officer

Responsibilities
Administrative Duties:

Provides office services by implementing administrative systems, procedures, and policies, and monitoring administrative projects.
Maintains workflow by studying methods; implementing cost reductions; and developing reporting procedures.
Creates and revises systems and procedures by analyzing operating practices, record keeping systems, forms control, office layout, and budgetary and personnel requirements; implementing changes.
Develops administrative assistant by providing information, educational opportunities, and experiential growth opportunities.
Resolves administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions.
Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
Manage and coordinate all travel arrangements for staff as directed by supervisor.
Facilitate timely hotel or guest house booking and arrangement for visiting Staff
Advocate and promote a healthy, creative and safe work environment.
Ensure proper functioning of the office
Responsible for dealing with day-to-day IT queries
Coordinating submission of staff Time sheet
Verifying receipt of supplies.
Completes operational requirements by scheduling and assigning administrative projects; expediting work results.
Overseeing the running of the Guest house and domestic Staff with the assistant of HR/Admin Assistant
Contribute to team-wide communication and knowledge management and participate in organization wide events and discussions on related topics /projects
Custodian and distributor of Field assets

Human Resource Duties:

Manage employee relations
Coordinate and facilitate employee exit process and archive all required documents.
Track and monitor Expatriate’visa extensions
Monitor proper use and functionality of office equipment by utilizing efficient tracking methods
Uploading Staff details on Cost point
Pay slip preparation and distribution
Ensure hire processes are in compliance with the formalities and registration required by local law.
Overseeing Staff on-boarding processes.
Coordinating submission of time-sheets
Manages and updates staff data base.
Track and Monitor Staff annual leave, sick leave and absences
Develops administrative assistant by providing information and growth opportunities, coaching and guiding
Any other duties as assigned by supervisor.

Qualifications

Degree in Business Administration, Finance or any other related field
2 years cognate experience in an INGO setting is an added advantage.
Report writing, Organization and analytical skills
Knowledge of Microsoft office packages

Competencies:

Extremely flexible, and have the ability to cope with stressful situations
Reporting and writing skills, managing processes,
Analytical and Problem Solving
Inventory control
Strong communication skills: oral, written and presentation skills.
Should be a team player and culturally sensitive.
Demonstrated proficiency in computer applications such as word processing, spreadsheets, email and utilization of the internet
Strong leadership, team building, conflict resolution and ability to deliver IMC’s strategic objectives.
Proficiency in Microsoft Office

How To Apply
Candidates should send their applications and CV's to: imcnigeriavacancy@internationalmedicalcorps.org

Sorry the application deadline for this job has elapsed

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Administrative Officer at International Medical Corps (IMC)

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