HR Assistant at Médecins du Monde

Employment Nigeria 07-Oct-2017 BORNO , HR NGO

Médecins du Monde (MdM) a non governmental not for profit humanitarian organization that provides medical care for the most vulnerable populations

POSITION : HR Assistant, Travel Facilitation

Responsibilities

Assist in all human resources operations supporting travel bookings for expatriate and national staff including (Flights, UNHAS, hotels, transportation, and visas arrangement).

HR support:

Receive and Track staff leave requests.
Ensure attendance sheets are collected and submitted on weekly/monthly basis.
Assist updating national staff HR’s administrative filling.
Ensure that soft as well as hard record is available in official files.
Assist employees to understand and adherence to MdM policies and procedures.

Travel Facilitation:

Coordinate with Gen Coo Assistant to track all visas expiry dates and extensions.
Act as focal point for UNHAS booking for all mission staff and visitors.
Responsible for tracking all incoming and visiting expats movements.
HR assistant is responsible for all in country travel according to MDM polices.
Assist expats to book their international flights when they are going on R&R.
Liaise with logistics to ensure that the guesthouse is running effectively. Arrange the guesthouse or hotel rooms to accommodation all visitors as needed.

Administration:

Prepare and maintain various databases to support the HR activities.
Ensure important communications are posted on the board.

Others:

Assist in event management: Arrange meetings, seminars, or workshops.
Realize copying and filing and scanning of administrative documents.
Comply with MdM policies and practice with respect to code of conduct, safety and security and other relevant policies and procedures.

Requirements

Bachelor in Business Administration, Travel and Tourism Diploma or equivalent
A minimum of 1 year of professional experience in a similar position (preferably with NGO)
Experience in travel booking and arrangements
Familiar with UNHAS booking system
Languages (spoken and written): English and local languages
Good knowledge particularly with Excel and Word
Strong work ethic and rigor
Strong sense of responsibility
Strong organization skills
Team player

How To Apply
Candidates should submit a two page Curriculum Vitae; three work-related references; a one page cover letter explaining how your skills and experience match the job requirements stated above in one document - MS Word or PDF, with the position and your name in the subject line to:recruitment.nigeria@medecinsdumonde.net

Sorry the application deadline for this job has elapsed

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HR Assistant at Médecins du Monde

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