VAcancy for a Logistician at Solidarités International

Employment Nigeria 08-Dec-2017 BORNO , Logistics NGO

Solidarités International (SI), a French humanitarian organisation is recruiting to fill the position below:

POSITION : Logistician

Responsibilities

Implement and supervise all logistics operations at his/her assigned base.
Organize logistic support for programs, in keeping with Solidarités International procedures.
Assist the Base Manager or the field coordinator in the implementation of safety rules.

Supply Management:

Implement backup and data-protection procedures
Ensure the maintenance and correct use of IT equipment
Provide technical assistance to teams and organize training sessions
Carry out a purchasing environment analysis at the local level
Supervise the update of price lists and supplier files
Manage the Solidarités International purchasing procedures and those from donors funding the programs.
Establish and update purchasing timelines, taking into consideration procurement tables, operation timelines and contextual and procedural logistical constraints
Ensure that purchasing documents are complete and archived in keeping with Solidarités International procedures
Ensure that dealings with suppliers are monitored
Vehicle Fleet Management
Negotiate vehicle rental contracts
Supervise the planning and execution of maintenance and repair work on mission vehicles
Establish vehicle movement schedules
Ensure that a complete breakdown kit is available on board all vehicles
Permanently ensure that all drivers have received general training and carry out regular testing
Ensure that drivers are aware of their obligation to adhere to Solidarités International safety rules and procedures
Check that vehicle log books are in place and are used correctly
Ensure that fuel consumption and vehicle mileage are monitored, consolidated, analyzed and recorded
Prevent the misappropriation of fuel and spare parts
Ensure that all vehicles have accompanying administrative documents and that these are correctly filed and monitored
Equipment/Telecommunications Management
Update inventory in real time
Optimize distribution of materials according to task needs
Organize the installation, safe-guarding and monitoring of materials
Install communication means and ensure that they are regularly maintained.
Train teams in the use of these communication means
Receive, approve and process requests for quotes and internal order forms
Ensure that budgetary lines related to logistics are monitored and observed
Supervise the preparation of purchasing documents and draft the contracts
Participate in the drafting the call for tenders
Supervise purchasing, ensuring that approval rules and procedures are observed
Select suppliers and negotiate prices, deadlines and delivery methods
Management and Monitoring of IT Equipment
Update antivirus software

Supplies Management:

Ensure procedures are followed as stock is checked in and out
See that all documentation linked to stock is complete and correct
Supervise monthly physical stock inventory
Select storage locations and create a plan for the development and security of these sites
Ensure material is stored under suitable conditions and monitor expiration dates

Human Resource Management:

Conduct performance reviews for members of the logistics team
Organize formal team meetings at regular intervals
Analyse and quantify logistics personnel needs
Recruit, train and supervise the logistics team

Security:

Train teams in safety rules and procedures
Pass on any security-related information to his/her line manager
Implement team safety measures as determined by the coordination team

Reporting/Capitalization:

Consolidate logistics packs monthly and pass on to the logistics coordinator
Provide the logistics coordinator with all information needed to draft intermediary and final reports
Pass on purchasing reports for closed programs to the coordinators at the established frequency.
Ensure the compilation of price and supplier lists, as well as information in use (import-export, exemption, taxes)
Ensure that internal order forms are monitored and that the status of each order is given to the person waiting

Personal Abilities

Languages: English, (Hausa, Kanuri a plus)
Experience: 3 - 5 years of experience in similar position (NGO/Private or Public sector)
Personal qualities: reliable, honest, very good organization, good knowledge of the local market.

Technical Competences

Eduacation: Business Administration, Logistics or Social Sciences Degree.
Microsoft Office ( Excel and Word skills).

How To Apply
Candidates should send their CV and suitability statement to: job.applications@solidarites-nigeria.org

Sorry the application deadline for this job has elapsed

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VAcancy for a Logistician at Solidarités International

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