Vacancy for Office Assistant at Abt Associates

 Employment Nigeria 30-Dec-2017 NIGERIA , Administrative  

POSITION : Office Assistant 3 - VectorLink

Responsibilities

  • Assists with document production, general photocopying, collation and binding of project reports and training materials.
  • Processes mail, courier, and other packages both incoming to, and outgoing from, the office. Delivers and picks up documents within the office.
  • May purchase kitchen and bathroom supplies, cleaning materials, and other miscellaneous office products from petty cash funds and provides prompt reports to Petty Cash Manager.
  • Prepare order lists of cleaning supplies, beverages, special office supplies, as necessary when stocks run short.  Obtains petty cash advance, purchases necessary supplies, and reports expenses promptly.
  • Provides beverage service for guests and staff as requested.
  • Performs routine maintenance chores around the office.
  • Checks and replenishes stock in supply cupboards, bathrooms and kitchen on a daily basis and informing the Office Manager or F&A Manager of purchasing requirements.
  • Provides beverage service (tea, coffee, water) for guests and staff.
  • Cleans offices, corridors, and other assigned areas
  • Dusts, waxes, and polishes office furniture and empties waste baskets.
  • Responsible for reporting broken windows, malfunctioning equipment, stopped up drains, and leaking plumbing.
  • Opens premises for the work day or closes the premises at the end of the work day.
  • Assists in loading and unloading of the workshop materials when functions take place outside the office.
  • Assists in the preparation of office workshops in terms of arrangement of set up of meeting room, stationary and flipcharts.

Qualifications

  • SSCE(minimum), or a Bachelors Degree (desirable).
  • Relevant work desirable.
  • Knowledge and experience with Windows, Word, Excel, PowerPoint, and other data processing and graphical presentation software is desirable.
  • Excellent inter-personal communication skills and excellent organization skills.
  • Ability to assess problems and develop solutions.
  • English language fluency.


Sorry the application deadline for this job has elapsed



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