POSITION : Office Assistant 3 - VectorLink

Responsibilities

• Assists with document production, general photocopying, collation and binding of project reports and training materials.
• Processes mail, courier, and other packages both incoming to, and outgoing from, the office. Delivers and picks up documents within the office.
• May purchase kitchen and bathroom supplies, cleaning materials, and other miscellaneous office products from petty cash funds and provides prompt reports to Petty Cash Manager.
• Prepare order lists of cleaning supplies, beverages, special office supplies, as necessary when stocks run short.  Obtains petty cash advance, purchases necessary supplies, and reports expenses promptly.
• Provides beverage service for guests and staff as requested.
• Performs routine maintenance chores around the office.
• Checks and replenishes stock in supply cupboards, bathrooms and kitchen on a daily basis and informing the Office Manager or F&A Manager of purchasing requirements.
• Provides beverage service (tea, coffee, water) for guests and staff.
• Cleans offices, corridors, and other assigned areas
• Dusts, waxes, and polishes office furniture and empties waste baskets.
• Responsible for reporting broken windows, malfunctioning equipment, stopped up drains, and leaking plumbing.
• Opens premises for the work day or closes the premises at the end of the work day.
• Assists in loading and unloading of the workshop materials when functions take place outside the office.
• Assists in the preparation of office workshops in terms of arrangement of set up of meeting room, stationary and flipcharts.

Qualifications

• SSCE(minimum), or a Bachelors Degree (desirable).
• Relevant work desirable.
• Knowledge and experience with Windows, Word, Excel, PowerPoint, and other data processing and graphical presentation software is desirable.
• Excellent inter-personal communication skills and excellent organization skills.
• Ability to assess problems and develop solutions.
• English language fluency.