POSITION : State Coordinator

Description

• The State Coordinator is involved in planning, organizing, coordinating and delivering the GRID project at the state level, ensuring that outputs and outcomes outlined in the project results framework are met. 
• This includes coordinating state engagement, ensuring government support for the data collection activities, maintaining oversight of field activities, reporting progress, risks and challenges throughout the course of the project, and finally to encourage the state to utilize the data through demonstration of its various applications.
• They will work closely with the Field Operations Coordinator to complete the mapping of their assigned statesl. This role will be performed in line within established policies, procedures and guidelines and they will perform other related work as required.
• The State Coordinator will report to and work closely with the GRID Project Manager.

Requirements

• A Bachelor's degree from an accredited college or university with a major in a relevant field
• 3 years of full-time or equivalent part-time experience in project coordination/management
• Knowledge of the capabilities of automated mapping and geographic information processing systems
• Ability to plan, organize and manage the activities of a team
• Ability to translate technical concepts and terminology in terms understandable to state officials and agency heads
• Ability to present data clearly and highlight its potential for decision making to high level stakeholders
• Knowledge of automated mapping and spatial information processing concepts
• Ability to coordinate large scale events, including workshops and training sessions
• Ability to establish and maintain effective relationships with user agencies, administrative officials and employees
• Ability to communicate effectively through oral and written communication skills, including technical writing skills
• Ability to produce concise and useful reports and present information effectively using appropriate mediums

The State Coordinator should demonstrate competence in some or all of the following:

• Communicates Effectively: Speaks, listens and writes in a clear, thorough and timely manner using appropriate and effective communication tools and techniques.
• Creativity/Innovation: Develops new and unique ways to improve operations of the organization and to create new opportunities
• Focuses on Partner/Client Needs: Anticipates, understands, and responds to the needs of internal and external clients and partners to meet or exceed their expectations within the organisational parameters
• Fosters Teamwork: Works cooperatively and effectively with others to set goals, resolve problems, and make decisions that enhance organisational effectiveness.
• Leads: Positively influences others to achieve results that are in the best interest of the organization
• Makes Decisions: Assesses situations to determine the importance, urgency and risks, and makes clear decisions which are timely and in the best interests of the organization.
• Adaptability: Demonstrates a willingness to be flexible, versatile and/or tolerant in a changing work environment while maintaining effectiveness and efficiency
• Behaves Ethically: Understands ethical behavior and business practices, and ensures that own behavior and the behavior of others is consistent with these standards and aligns with the values of the organization
• Builds Relationships: Establishes and maintains positive working relationships with others, both internally and externally, to achieve the goals of the organization.
• Organizes: Sets priorities, develops a work schedule, monitors progress towards goals, and tracks details, data, information and activities
• Plans: Determines strategies to move the organization forward, sets goals, creates and implements actions plans, and evaluates the process and results.
• Solves Problems: Assesses problem situations to identify causes, gathers and processes relevant information, generates possible solutions, and makes recommendations and/or resolves the problem
• Thinks Strategically: Assesses options and actions based on trends and conditions in the environment, and the vision and values of the organisation

Computer Skills:

• Working knowledge of project management tools, e.g. Atlassian Jira, Redbooth, etc. will be an added advantage.
• Good computer skills, including Microsoft Windows and Microsoft Office Suite

Language Ability:

• English is the spoken and written language
• Ability to read, analyse, proof and edit documents, and interpret general business periodicals, professional journals, or government regulations
• Ability to write reports, business correspondence, and procedure manuals
• Ability to effectively present information and respond to questions from executive and senior managers, employees, the general public and clients/partners

Math Ability: Ability to apply concepts such as fractions, percentages, ratios and proportions to practical situations

Reasoning Ability: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists

Responsibilities
The State Coordinator will perform the following responsibilities which may include but are not limited to:

• Completes handover/close out report for all states on completion of data collection activities
• Provides Project Manager with budgetary and operational recommendations.
• Reports project progress/issues/challenges to Project Manager on a daily basis.
• Updates risk register as and when required.
• Completes travel and activity planning on a monthly basis
• Regularly updates process documentation to reflect work done, lessons learned, challenges experienced and potential for extension of project in line with partner aims and objectives.
• Manages government liaison and relationships at state level in relation to data collection, mapping, and showcasing potential uses for data.
• Coordinates state level steering committee/working group for the GRID project.
• Liaises with MDAs to determine interest in various applications for the data and reports these to the PM and GIS team.
• Develops operational plan in collaboration with Field Operations Coordinator and Project Manager.
• Works with Field Operations Coordinator, Project Manager, GIS team, State Government and donors/partners to implement the mapping process appropriately.
• Works with the Field Operations Coordinator to obtain relevant baseline mapping data from state MDAs.
• Works with State representatives and the Field Operations Coordinator to manage the selection and onboarding of data collectors.
• Works with Operations Assistant to manage logistics for data collector testing, interviewing, training and deployment.
• Negotiates and supports with the execution of various agreements as necessary with individual agencies/organizations, both public and private, for services relevant to implementation of the project.
• Ensures compliance with state laws and regulations