• Act as the point of contact to the Executive, handling and distributing confidential mails, telephone calls, faxes, etc.
• Develop and maintain an efficient documentation and filing (electronic and hard) process.
• Manage sensitive matters and information regarding peculiar issues within the department.
• Co-ordinate and manage Executive calendars, travel arrangements and schedules, negotiating potential conflicts and determining feasible alternatives.
• Perform a diversity of secretarial and administrative support activities including composing memos and correspondences, compiling reports, creation of spreadsheets and manipulation of spreadsheet data.
• Cross-examine documents for Exec’s review to ensure quality control and compliance to policies.
• Collate monthly activity reports from the different units within the assigned department for the Exec’s review.
• Perform quality control checks on assigned Exec’s presentations, to ensure proper formatting and elimination of errors.
• Process all requisitions for the assigned Exec’s office
• Respond to customer (Internal/external) queries and requests on non-technical issues and escalate to the assigned manager / exec when necessary.
• Prepare meeting/conference logistics and host visitors on behalf of the Executive.

Experience & Training

• First degree in any related discipline
• Fluent in English Minimum of 1 year experience in an area of specialisation; with experience working with others
• Experience working in a medium organization Training
• Customer care/focus. Effective communication skills.
• Effective business writing skills.
• Finance for non-finance persons.
• Basic Accounting.
• General Office administration and performance standards.
• Microsoft Office suite
• Department specific applications
• Minimum qualification: BA, BEd, BEng, BSc, BTech or HND