Personal Assistant at Fantex Oil & Gas Services

Employment Nigeria 10-Oct-2018 LAGOS , Administrative

Fantex Oil & Gas Services is an independent Oil and Gas company with the principal business objective of identifying, acquiring and developing interests in oil and gas assets in Nigeria. With highly skilled and experienced manpower focused on delivering top-quality engineering & construction services, we have the potential to design and execute turnkey projects, providing a seamless service offering.

We are recruiting to fill the position below:

Job Title: Personal Assistant

Location: Lagos

Job Description

As Personal Assistant you will perform full clerical, administrative and general office duties of a responsible and highly confidential nature in support of a Director
You will also have delegated responsibility for some departmental administration
This role requires a high level of tact and integrity due to the great frequency of senior level internal and external contact and regular exposure to confidential data.

Job Responsibilities

Organising schedules, maintaining diaries and arranging meetings as appropriate;
Arranging travel and accommodation as requested;
Managing confidential and sensitive material / information
Builds a network and develops key relationships with other EA/ PA’s within the Business Area
Receiving, assessing and monitoring of emails on behalf of your Line Manager(s)
Administering adhoc projects and tasks as required and preparing documents
Ensuring preparation of documentation, presentations etc. for internal and external meetings are scheduled in advance to ensure smooth running of meetings
Preparing agendas and taking notes and actions
Administering a bring forward system, briefing the Director as appropriate
Managing and administering the scheduling of weekly, monthly, quarterly meetings. Checking where conflicts occur and resolving in good time.
Organise and maintain files of managers correspondence and record, following up on any pending matters
Answer routine questions and respond to correspondence not requiring manager’s attention. Diary management, coordinating arrangements for meetings and conferences
Coordinating and booking travel arrangements and planning itineraries as required
Provide support and administration to the wider teams as required
Communicate managers instructions or requests to various individuals and / or departments

Qualifications/Skills

Experience in a relevant role, i.e. Secretary background is essential
Extensive diary management experience
Proficient in IT i.e. Outlook, Excel, Word and in-house systems
Experience as an Executive Officer or Personal Assistant reporting directly to a senior lead
Proven organisational and project management experience
Exceptional stakeholder skills – must be able to deal with people at all levels
Excellent communications written and verbal
Ability to priorities, organize and multi task.
Ability to deal with highly sensitive and confidential information whilst maintaining confidentiality
Flexible approach to urgent requirements
Accuracy and attention to detail

Application Closing Date
10th October, 2018.

Method of Application
Interested and qualified candidates should send their CV's to: careers@fantexoilservices.com.ng

Sorry the application deadline for this job has elapsed

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Personal Assistant at Fantex Oil & Gas Services

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