Executive Assistant - Female at Africa Access

Employment Nigeria 19-Jul-2023 ₦Not Available LAGOS , Administrative

Africa Access offers customized logistics services and trade financing for companies doing or seeking business in Nigeria. Africa, and especially Nigeria, is an upcoming market with huge potential. It’s a complex business environment to do business in. We know what’s involved to realize precision delivery at the right price. By providing in-depth reporting on the complete supply chain from ordering to final destination, we make the process easy, efficient and transparent. Our core business is to enable you to focus on your core business. In short: we know how to deliver. Africa Access was founded by partners backed by decades of experience in logistic services and trade financing. We know how to navigate you through the complex and ever-changing environment you face when doing business involving the import/export of goods and materials in Nigeria.

We are recruiting to fill the position below:

Job Title: Executive Assistant - Female

Location: Lagos
Employment Type: Full-time

Responsibilities

Calendar Management: Coordinate and manage schedules, appointments, meetings, and travel arrangements for executives. Remind and prepare them for upcoming commitments.
Communication Handling: Handle incoming calls, emails, and correspondence on behalf of the executives. Filter and prioritize messages, ensuring timely responses and proper follow-ups.
Documentation and Filing: Prepare and maintain documents, reports, presentations, and confidential information. Organize and maintain both physical and electronic files in a systematic manner.
Meeting Support: Schedule and coordinate meetings, including room reservations, equipment setup, and agenda preparation. Take meeting minutes and provide necessary follow-up actions as required.
Travel Arrangements: Make travel arrangements for executives, including flights, accommodations, transportation, and visa processing when necessary. Prepare travel itineraries and ensure all arrangements are in place.
Event Coordination: Assist in organizing company events, conferences, and seminars. Coordinate logistics, handle registrations, manage invitations, and provide on-site support as needed.
Office Management: Assist in the day-to-day operations of the office, including office supplies inventory, maintenance requests, and coordination with external service providers.
Confidentiality: Handle sensitive and confidential information with utmost discretion and always maintain a high level of professionalism.

Qualifications

A recent Graduate with a Bachelor's Degree in any field. Relevant coursework or internships in business administration, office management, or related fields are a plus.
Excellent organizational and time management skills, with the ability to multitask and prioritize effectively.
Strong attention to detail and accuracy in work.
Excellent verbal and written communication skills.
Proficient in using Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
Professional and proactive attitude, with the ability to work independently and collaboratively in a team environment.
Strong problem-solving skills and a willingness to learn and adapt to new challenges.
Discretion and confidentiality in handling sensitive information.
Flexibility to work occasional evenings or weekends, depending on business needs.

Method of Application
Interested and qualified candidates should forward their CV to: hr@africaaccess3pl.com using the position as the subject of the email.

Sorry the application deadline for this job has elapsed

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Executive Assistant - Female at Africa Access

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