Global Fund Admin Officer at the National Agency for the Control of AIDS (NACA)
Employment Nigeria
06-Nov-2023
₦Not Available
ABUJA ,
Multinational
The National Agency for the Control of AIDS (formerly National Action Committee on AIDS) was established in February 2000 to coordinate the various activities of HIV / AIDS in the country. We are recruiting for the Global Fund Projects, namely the Resilient and Sustainable Systems for Health (RSSH)/COVID-19 Response Mechanism (C19RM) and HIV projects in the capacity below:
Job Title: Global Fund Admin Officer
Location: Abuja (FCT)
Employment Type: Contract
Duration: 36 months but renewable on a yearly basis subject to satisfactory performance and continued funding for the position
Supervisor: Project Finance and Admin Director
Job Summary
- The Admin Officer position is responsible for a variety of administration activities, including employee relations and orientation, enforcing Project Management Unit (PMU) regulations and high-level record keeping to support the achievement of organizational and country goals and objectives through the development, implementation, and management of administrative activities.
Key Responsibilities
- Oversee centralized office/admin operations and procedures for the PMU.
- Organize learning and development opportunities for staff to achieve program goals.
- Maintain effective internal controls for inventory and store while ensuring the availability of required office supplies.
- Manage the organization’s office space, including ensuring physical safety.
- Regularly report on security-related incidents encountered by project staff during official business, and on the security situation overall in Abuja and elsewhere; and advise on needed protective actions as appropriate.
- Supervise office administrative personnel, including but not limited to project drivers, office cleaners, and corners.
- Ensure that office premises are maintained in a clean and sanitary condition and that kitchen & bathroom fixtures, air conditioning units, water dispensers, and other office equipment are maintained in good condition and repaired/replaced promptly when necessary.
- Manage local travel arrangements for visiting consultants and staff (where required) and provide all visitors with an up-to-date information packet and workspace within the office when required.
- Update, maintain, and safeguard staff records in an organized manner.
- Process annual leave requests.
- Document and track the movement of files and memos between PMU and NACA and GFA.
- Respond to employee-related queries and provide answers to all administrative-related inquiries and requests.
- Manage processes related to staff recruitment (including onboarding of new staff), disciplinary actions, staff separation, and termination.
- Disburse petty cash to maintain office operations.
- Provide periodic updates to staff on the staff Human Resource manual.
- Maintain an up-to-date contact list for staff, including mobile telephone lines, official and alternate email addresses, residence, and their next of kin.
Experience
- Master’s Degree in Business Administration, HRM, or related humanities degrees.
- Minimum of 5 years experience in administrative and HR functions.
- Preferably at least 3 years experience working with donor-funded projects.
- Ability to work collaboratively with colleagues and provide support and advice as necessary.
- Strong written and oral communication skills, including professional-level English language skills.
- Ability to interpret, analyze, and explain the official NACA PMU framework.
- Able to work alone on a broad variety of projects.
- Demonstrated ability to handle confidential matters discreetly and gain the trust and confidence of colleagues; experience in conflict resolution is helpful.
- Competence to assess priorities, manage a variety of complex activities simultaneously in a time-sensitive environment, and meet competing deadlines.
Benefits of Working for RSSH/C19RM Project
This position offers a number of benefits to its employees, including:
- Competitive salary and benefits package
- Opportunities for professional development and growth
- A chance to make a real difference in the lives of people affected by HIV/AIDS.
Deadline: 6th November, 2023.
How to Apply
Interested and qualified candidates should:
Click here to apply online
Note: If you are interested in working on a challenging and rewarding project to improve the health and well-being of Nigerians, we encourage you to apply.
Sorry the application deadline for this job has elapsed
