Administrative Assistant at the International Institute of Tropical Agriculture (IITA)

Employment Nigeria 26-Apr-2024 ₦Not Available IBADAN , NGO

The International Institute of Tropical Agriculture (IITA) is a not-for-profit institution that generates agricultural innovations to meet Africa’s most pressing challenges of hunger, malnutrition, poverty, and natural resource degradation. Working with various partners across sub-Saharan Africa, we improve livelihoods, enhance food and nutrition security, increase employment, and preserve natural resource integrity. IITA is a member of CGIAR, a global agriculture research partnership for a food secure future.

We are recruiting to fill the position below:

Job Title: Administrative Assistant

Location: Ibadan, Oyo
Employment Type: Contract
Duration: 6 months renewable

Duties

Act as receptionist to visitors in the Unit.
Receive customer's complaints, forward to the concerned Unit Supervisor and follow up until it is resolved.
Assist in managing and assigning inquiries to the buyer and provide inquiry reports to the Procurement Manager.
Expedite, track and provide Purchase Orders update as may be necessary.
Ensure the use of Oracle/excel/word for creating and updating records.
Ensure that records are adequately stored either on cloud or hard files.
Keep track of purchases of all orders to ensure prompt delivery of goods.
Assist in organizing conferences, workshops, training courses, and other related activities.
Assist the supply chain support in the day-to-day administrative processes and functions.
Assist in handling logistical arrangements for meetings, workshops, official travels, and accommodation (flight and hotel booking, travel authorization requests, travel advances, and retirement of claims as needed).
Assist in raising internal, purchase requisitions and assist in following up with the Finance Office on the processing of invoices and payments.
Assist in managing the Unit inventories, raise work orders, and follow up till the execution stage.
Assist in coordinating, recording, documenting minutes of meetings and prepare monthly reports.
Perform any other job-related duties as may be assigned by the Supervisor.

Qualifications

OND / NCE in Business Administration, Public Administration, or related field with at least three (3) years experience performing a similar role in a well-structured environment.

Competencies:
The ideal candidate must:

Have excellent writing and oral communication skills in English.
Be proficient in MS Office (Word, Excel, PowerPoint, Outlook) with demonstrated experience.
Proficient in the use of Oracle Applications is mandatory.
Be well organized, able to multitask, and work under pressure to meet deadlines with keen attention to details.
Have a positive attitude, strong team spirit, and the ability to work well in a diverse team.

Deadline: 26th April, 2024.

How to Apply
Interested and qualified candidates should:
Click here to apply online

Sorry the application deadline for this job has elapsed

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Administrative Assistant at the International Institute of Tropical Agriculture (IITA)

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