Supply Chain Officer at Action Against Hunger | ACF-International

 Employment Nigeria 15-Nov-2019 ₦Not Available BORNO , Supply Chain  


Action Against Hunger | ACF-International is recruiting to fill the position of: Gender and Social Inclusion Specialist . The position is located in Abuja. Salary: N424,310 per month. Interested candidates should possess a University degree in Social Sciences with at least 3 years work experience.

Job Title: Supply Chain Officer

Location
: Maiduguri, Borno
Job Type: Full Time
Department: Logistics
Level: Mid Level
Start date: As Soon As Possible
Direct Line Manager: Supply Chain Manager

Objective 1

  • Support Logistics Supply Chain, review and prepare all documentation during the procurement process

Tasks and Responsibilities:

  • Receive and process Purchase Lines (PLs) on reception frequencies;
  • Provide support in market analysis;
  • Ensure best available prices & quality, collect quotations, suppliers references;
  • Review and confirm all procurement request before processing;
  • Ensure that PLs includes all required specifications and supporting documents;
  • Share the Procurement Follow Up (PFU) on weekly basis,
  • Monitor deliveries to the department/bases/programs
  • Facilitate Program department in making procurement request;
  • Prepare request for quote , prepare assessment table and get approval according to ACTION AGAINST HUNGER standard procedures ;
  • Prepare purchase contract or Supplier Purchase Order (SPO) and coordinate supplier during the delivery of the goods and services
  • Arrange tender and other procurement meetings and take minutes
  • Ensure all purchasing dossiers are complete and properly filled before archiving;
  • Update the price catalogue with new purchase prices and/or suppliers or at least every two months
  • Liaise with all supplier requests and maintain the supplier database

Objective 2

  • Support line manager in negotiating supplier framework agreements and contracts

Tasks and Responsibilities:

  • Prepare Procurement Dossiers for framework agreements and contract and update relevant monitoring tools (Procurement Follow Up and Contract Follow Up);
  • Liaise with contractor to ensure compliance with the contract, including initial meeting;
  • Collect and prepare any supporting documents related to contract implementation or modification;
  • Communicate to line manager any deviation from the initial contract.
  • Ensure that all documentation required as per contract is provided by both parties;
  • Collect and review all delivery documentation;
  • Prepare payment transaction according to delivery and contract payment terms.

Objective 3

  • Supervision of Delivery issues

Tasks and Responsibilities:

  • Ensure quality & quantity control of deliveries
  • Transit all equipment deliveries to the base/capital logistician and IT for codification, labeling and files equipment settings or to update inventory list before use, storage or shipping;
  • Ensure packaging and shipping to bases is well done and documented. Collect all signed copies
  • Ensure all documentation is existing, updated, are properly filed and filled in folders before archiving;

Objective 4

  • Reporting

Tasks and Responsibilities:

  • Update and provide Procurement Follow Up (PFU) to line manager on a weekly basis
  • Update Contract Follow Up (CFU) and submit for monthly report to line manager
  • Update and provide the Supplier List on regular basis to line manager
  • Update and provide the Framework Price List on regular basis to line manager
  • Provide Cash forecast twice a month to line manager.

Position Requirements/Qualification

  • Minimum of a Bachelor's degree  or equivalent.

Skills and Experience
Essential:

  • Minimum of 2 years’ experience in Supply Chain and/or Logistics position
  • Some experience in supervising staff
  • Strong computer skills in MS Office, especially MS Excel
  • Rigorous, with strong organization skills and attention to detail
  • Strong communication skills
  • Strong negotiation skills
  • Professional level of English
  • Ability to work in complex environment and can bear the work load.

Preferred:

  • Previous experience working for NGOs an asset, particularly international and/or health related NGOs
  • Previous experience with follow up of construction works and WASH related contract
  • Fluency in one or more National/regional languages an asset.

Minimum Monthly Basic Salary
NGN 236,585 per Month.

Application Closing Date
15th November, 2019.

How to Apply
Interested and qualified candidates should:
Apply via EmploymentNigeria

Note: Qualified women are strongly encouraged to apply.



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