Solidarites International - a humanitarian aid organization committed to providing aid in the event of conflict and natural disasters.
POSITION : Administrative Assistant
DESCRIPTION
- Ensure archiving and monitoring of individual dossiers and deliver all documents relative to the professional life of Solidarités International employees
- Ensure the confidentiality of all HR datas
- Participate in the monitoring of work contracts on the base
- Collect payment details and integrate them into the Human resources management software (Homère)
- Issue pay slips and supervise payment of salaries after approval by the administrator
- Calculate taxes and duties and create pay records for the relevant organizations
- Keep an organization chart up to date for the base
- Assist the administrative in the organization and conduct of meetings with personnel representatives
- Participate in the application of policies relating to salaries and benefits for Solidarités International
- Monitor changes in the cost of living
- Administrative Management of Personnel:
- Welcome and participate in administrative briefing of new personnel
- Assist the administrator for the administrative management of recruitment and hiring
- Participate in the organization of training
Team Management:
- Train and support team members under his or her supervision
- Ensure the minimal replacement of members of the admin services in case of absence (days of, sickness etc.)
Treasury / Accounting / Management:
- Keep the registry of cash pay-outs and the cashier’s register
- Record budgetary transfers and keep accounting codes
- Verify, before recording, that records conform to regulations and procedures of Solidarités International
- Translate accounting documents if necessary
- Exchange currencies at request of superiors
- Verify cash balances daily and report any discrepancies to superior
- Archive accounting records according to Solidarités procedures after a final verification of receipts etc.
- Guarantee security of the cash and confidentiality of information
- Supervise the physical maintenance and safety of cash boxes
- Prepare monthly closing, revision and integrity of accounts for the base
- Issue vouchers, supervise archiving of records
- Participate in audits or any checks issued by partners or head office, at the base level
- Participate in the consolidation of budget follow ups and cash forecasts at the base level
- Monitor due dates for payments of contracts managed by the administrative coordinator
- List liquidity needs in concert with the admin coordinator
- Carry out pay-outs and advances, within established guidelines
Reporting / Communication:
- Participate in supervision of regulations in effect
- Aid admin coordinator in relations with administrative authorities
- Any other tasks as assigned.
Required
- Excellent organizational skills and ability to be flexible.
- Personal qualities: Ability to work under stressful situation and under specific security context, Strong interpersonal and intercultural skills.
- Training: Degree in Business Administration, Economics, Human Resources, Accountancy or any related discipline.
- Languages: English, Kanuri and/or Hausa
- Professional experience: Previous experience in relevant jobs will be appreciated.
- IT skills: Strong knowledge of MS Office tool pack (Word, Excel)
Reporting and functional relationships:
- Line manager: Head of Base Log/Admin
- Line report(s) on base:
- Functional manager: Head of Base Log/Admin
- Functional report(s):
Candidate Profile :
- Degree in Business and administration, diploma.
- 3 years of working experience in HR and administration similar activities
- Experience on similar position with other NGOs will be highly appreciated
- Work under pressure and emergency
- Fully computer literate,
- Good Knowledge in English and local language
How To Apply
Candidates should send their CV, cover letter, photocopies of diplomas, certificates of employment etc to: job.applications@solidarites-nigeria.org
Sorry the application deadline for this job has elapsed
