Receptionist duties:

• Answer calls, quickly and efficiently using a Shoretel Switchboard.
• First point of contact. Meet and greet the business’s clients and staff.
• Keeping the politely reception areas clean and tidy at all times.
• Updating internal telephone records of staff contact numbers and job titles.
• Record and handle all incoming and outgoing couriers.
• Book meeting rooms and maintain the meeting room diary.
• Responsible for organising all overseas consignments via shipping agents.
• Arranging maintenance visits and logging the duration thereof.
• Ordering and monitoring the levels of stationery for all departments.
• Ordering and monitoring the levels of toners for all departments.
• Assisting the Facilities Manager with travel arrangements and hotel bookings as and when required.
• Composing security faxes to alert security of outside contractors.
• Franking of all outgoing mail and taking payment for personal mail.
• Order stock of coffee, tea and sugar from Sainsbury’s.
• Ordering of fruit weekly from Sainsbury’s.
• Distribution of pool table money to staff.
• Generally assisting the Facilities Manager / Facilities Assistant on any other adhoc areas.
• Responsible for daily cleaning and general maintenance of the coffee machine.
• Responsible for maintaining and improving the office recycling facilities.
• Responsible for ensuring all outbound post (general and guaranteed) is sent on time.
• Keeping the post room area clean and tidy at all times.
• Generally providing administrative support to the finance department and other departments as and when required.
• Monthly report of franking machine spending.

Experience / Skills                                                                                                      

• The ability to communicate at all levels.
• A polite and friendly manner with good telephone voice.
• Strong efficiency and punctuality.
• Experience of working a Shoretel switchboard an advantage.
• A working knowledge of Microsoft Office.
• Good organizational skills.
• Previous proven reception experience.
• Good customer service skills.
• Candidate must possess at OND/Bsc/HND.

All application should be sent to careers@vlinksconnect.com