Receptionist

 Vlinks Connect 30-Sep-2015 LAGOS , Administrative  

Receptionist duties:

  • Answer calls, quickly and efficiently using a Shoretel Switchboard.
  • First point of contact. Meet and greet the business’s clients and staff.
  • Keeping the politely reception areas clean and tidy at all times.
  • Updating internal telephone records of staff contact numbers and job titles.
  • Record and handle all incoming and outgoing couriers.
  • Book meeting rooms and maintain the meeting room diary.
  • Responsible for organising all overseas consignments via shipping agents.
  • Arranging maintenance visits and logging the duration thereof.
  • Ordering and monitoring the levels of stationery for all departments.
  • Ordering and monitoring the levels of toners for all departments.
  • Assisting the Facilities Manager with travel arrangements and hotel bookings as and when required.
  • Composing security faxes to alert security of outside contractors.
  • Franking of all outgoing mail and taking payment for personal mail.
  • Order stock of coffee, tea and sugar from Sainsbury’s.
  • Ordering of fruit weekly from Sainsbury’s.
  • Distribution of pool table money to staff.
  • Generally assisting the Facilities Manager / Facilities Assistant on any other adhoc areas.
  • Responsible for daily cleaning and general maintenance of the coffee machine.
  • Responsible for maintaining and improving the office recycling facilities.
  • Responsible for ensuring all outbound post (general and guaranteed) is sent on time.
  • Keeping the post room area clean and tidy at all times.
  • Generally providing administrative support to the finance department and other departments as and when required.
  • Monthly report of franking machine spending.

 

Experience / Skills                                                                                                      

  • The ability to communicate at all levels.
  • A polite and friendly manner with good telephone voice.
  • Strong efficiency and punctuality.
  • Experience of working a Shoretel switchboard an advantage.
  • A working knowledge of Microsoft Office.
  • Good organizational skills.
  • Previous proven reception experience.
  • Good customer service skills.
  • Candidate must possess at OND/Bsc/HND.

All application should be sent to careers@vlinksconnect.com



Sorry the application deadline for this job has elapsed



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