Administrative Assistant at Diola Logistics
Employment Nigeria
06-Oct-2015
LAGOS ,
Administrative
Diola Logistics, (a division of Marcel Group of Companies), we are into consolidated Maritime Management; providing international shipping services for all areas of shipping management and operations in international dimensions with respect to quality shipping, safety, and protection of marine environment for cleaner seas.
We are recruiting to fill the position of:
Position: Administrative Assistant
Job Description
Purpose Statement:
- The Administrative Assistant will provide administrative support to the Chief Executive Officer and will manage assigned projects to completion.
Responsibilities
- Renewal of all the organization/ Vehicle documents on yearly basis as required in the logistics industry
- Composes and prepares correspondence that is sometimes confidential; arranging detailed travel plans, itineraries, and agendas;
- Plans, coordinates and ensures the CEO's schedule is followed and respected
- Communicates directly, and on behalf of the CEO, with staff on matters related to CEO's initiatives.
- Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature.
- Determines appropriate course of action, referral, or response.
- Prepare, receive and manage written correspondence/ reports pertaining to the activity of the office.
- Maintain and manage the CEO’s calendar appointments, keeping him on-track for various meetings. Complete expense reports, when necessary.
- Completes projects and special assignments by establishing objectives; determining priorities; managing time; gaining cooperation of others; monitoring progress; problem-solving; making adjustments to plans.
- Provides a bridge for smooth communication between the CEO's office and internal departments.
- Demonstrating leadership to maintain credibility, trust and support with senior management staff.
- Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects for the CEO, some of which may have organizational impact.
- Prepares reports, as requested, using data received from Accounting and Billing departments;
- Prioritizes conflicting needs; handles matters expeditiously, pro actively, and follows-through on projects to successful completion, often with deadline pressures.
- Schedule meetings with the Medical Director and Administrative team to get updates on program and financial operations; prepare minutes reflecting committee meetings.
- Must demonstrate a good understanding of excellent customer service.
Qualifications
- Bachelor's Degree in Business Administration or any related course of study.
- A minimum of 3 years prior experience in administrative support, logistical planning and/or strategic planning.
- Lagos Residents.
Skill Requirements
- Must exhibit skills related to Scheduling, Informing Others, Self-Confidence.
- Presentation Skills.
- Meeting Management and client relationships,
- Written Communication, Promoting Process Improvement, Decision Making, Administrative Writing Skills, development of Policies & Procedures
- Skill in building relationships and connecting with professional and other administrative staff.
- Proficiency using Microsoft packages and surfing internet
How to Apply
Interested and qualified candidates should forward their CV's to: hr@marcelgrp.com
Sorry the application deadline for this job has elapsed
