Administrative Assistant at British High Commission (BHC)
Employment Nigeria
08-Jul-2017
LAGOS ,
Administrative
POSITION : Administrative Assistant
DESCRIPTION
- Order office supplies and research new deals and suppliers
- Contributes to the general development and improvement of service.
- Carries out statutory duties related to the post and to ensure compliance with regulations.
- Ensures a culture of "Safety & Health above all else".
- Work on Property compliance assessment
- To undertake daily administrative tasks to ensure the functionality and coordination of the department’s activities
- Assist Technical Works Supervisor and Maintenance foreman to ensure effective service delivery by the Estates Team.
- Assist in Day to day control of Maintenance/Servicing/Project works.
- Assist with liaising with technicians, contractors and others
- Assist in providing comprehensive supervision of all works designated to post.
- Assist in Planning and scheduling own and team's work to meet required time lines and outputs through prioritising activities against a daily programme and liaison with appropriate staff.
- Assist Technical Works Supervisor and Maintenance foreman to ensure effective service delivery by the Estates Team.
- Assist in Carryout activity recording such as Leaves, absent from work, sick etc.
- Assist in Carrying out effective filing of all Pre-planned, Routine etc. Documentation in the appropriate manner.
- Ensuring all documentations are properly filled and kept in order
- Carryout documentation of the day to day work request that comes in/Closed
- Responding to day to day emails that comes in
- Assist in attending to the requisition / liaising with procurement to get materials
- Calculations of overtime for the team
Essential Qualifications
- Excellent time management skills and the ability to prioritize work
- Attention to detail and problem solving skills
- Excellent written and verbal communication skills
- Demonstrable ability to multi-task and adhere to deadlines
- Well-organized with a customer-oriented approach
- Proven Significant and relevant experience in working in an office environment (3 years’ experience)
- Knowledge of office management systems and procedures
- Working knowledge of office equipment, like printers and scanner etc.
Desirable Qualifications and Experience :
- Experience in facility management is of advantage
Required Competencies:
- Seeing the Big Picture, Changing and Improving, Collaborating and Partnering, Managing a Quality Service
Monthly Salary
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