Administrative Assistant at British High Commission (BHC)

 Employment Nigeria 08-Jul-2017 LAGOS , Administrative  

POSITION : Administrative Assistant

DESCRIPTION

  • Order office supplies and research new deals and suppliers
  • Contributes to the general development and improvement of service.
  • Carries out statutory duties related to the post and to ensure compliance with regulations.
  • Ensures a culture of "Safety & Health above all else".
  • Work on Property compliance assessment
  • To undertake daily administrative tasks to ensure the functionality and coordination of the department’s activities
  • Assist Technical Works Supervisor and Maintenance foreman to ensure effective service delivery by the Estates Team.
  • Assist in Day to day control of Maintenance/Servicing/Project works.
  • Assist with liaising with technicians, contractors and others
  • Assist in providing comprehensive supervision of all works designated to post.
  • Assist in Planning and scheduling own and team's work to meet required time lines and outputs through prioritising activities against a daily programme and liaison with appropriate staff.
  • Assist Technical Works Supervisor and Maintenance foreman to ensure effective service delivery by the Estates Team.
  • Assist in Carryout activity recording such as Leaves, absent from work, sick etc.
  • Assist in Carrying out effective filing of all Pre-planned, Routine etc. Documentation in the appropriate manner.
  • Ensuring all documentations are properly filled and kept in order
  • Carryout documentation of the day to day work request that comes in/Closed
  • Responding to day to day emails that comes in
  • Assist in attending to the requisition / liaising with procurement to get materials
  • Calculations of overtime for the team

Essential Qualifications  

  • Excellent time management skills and the ability to prioritize work
  • Attention to detail and problem solving skills
  • Excellent written and verbal communication skills
  • Demonstrable ability to multi-task and adhere to deadlines
  • Well-organized with a customer-oriented approach
  • Proven Significant and relevant experience in working in an office environment (3 years’ experience)
  • Knowledge of office management systems and procedures
  • Working knowledge of office equipment, like printers and scanner etc.

Desirable Qualifications and Experience :

  • Experience in facility management is of advantage

Required Competencies:

  • Seeing the Big Picture, Changing and Improving, Collaborating and Partnering, Managing a Quality Service

 Monthly Salary

  • N263,239


Sorry the application deadline for this job has elapsed



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