Administrative Officer at Civil Society for Eradication of Tuberculosis in Nigeria (TB Network)

Employment Nigeria 29-Mar-2018 ABUJA , Administrative NGO

Civil Society for Eradication of Tuberculosis in Nigeria (TB Network) a leading Civil Society Organization (CSO) in Nigeria is recruiting to fill the post of :

POSITION : Administrative Officer - TB Grant

Qualifications

B.Sc, HND in Business Admin, Social Sciences
3 years relevant experience in NGOs and service organizations
Must have excellent customer service skills, excellent organizational skills, proven communication skills, good IT skills and confidence/proficiency in all Microsoft packages.

Responsibilities

Ensures project receives value for money for all procurements at all times.
Inspect all project equipment (a/c, water dispenser) for fault identification and call technicians to repair the faults.
Ensure proper filling and storage of all administrative, personnel and project documents including project reports, MOUs, grant agreements etc.
Reviews all vehicle job requests to ensure approved regulations on procurement and related due processes that guide efficient use of resources including fuel and maintenance/repair costs are followed.
Provide support to projects and office management for smooth operations on a daily basis.
Provide administrative and logistic support during trainings and meetings on the TB project
Maintain and update office Asset Register and manage office Imprest account.
Process memos for procurement of office items (stationeries, furniture, toiletries, tea items, etc), maintenance of office equipment, prepare memos/letters on general administrative issues.
Coordinate and provide logistic supports at meetings, workshops and conferences
Compile staff database
Liaise with the Project Officers in coordinating meetings, workshops, seminars, travel arrangements and/or events including booking of venues, secretarial support, report/minutes writing etc.
Reminds all project staff to switch off all electrical equipment’s before leaving the office daily.
Complete and submit following reports to Admin Manager on vehicle fuel, repairs and services, monthly stationery/stock report etc.
Supervise and coach/mentor support staff - Transport Officers and Office Assistants.
Conduct orientation sessions for new staff.
Supervise the general cleanliness of the entire office and ensure good/ conducive operating environment.
Carry out daily inspections of project vehicles (cleanliness, accessories, vehicle papers etc.) and submit report to admin manager.
Reviews vehicle log book daily and ensures all sections are properly completed.
Monitor daily movement of transport officers and assignments completed and report erring transport officers for disciplinary actions to Program Manager.
Carry out daily inspections of project office, rest rooms, office premises and tables/ equipment; take action to ensure proper cleaning and report findings to admin manager.
Ensures proper management and maintenance of assets including office building, vehicles, equipment, a/c, lights, IT equipment/computer networks, furniture/fittings, paintings and other office premises items.

How To Apply
Candidates should send their comprehensive Curriculum Vitae and Cover Letter to: tbiscurable@tbnetworkngr.org Please indicate the title of Post applied for in the subject

Sorry the application deadline for this job has elapsed

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Administrative Officer at Civil Society for Eradication of Tuberculosis in Nigeria (TB Network)

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