Vacancy for Executive Assistant at Ifotta

 Employment Nigeria 05-Apr-2018 LAGOS , Administrative  

Ifotta, a Software development company is recruiting to fill the position below:

POSITION : Executive Assistant

Description

  • Provide technical and administrative support related to a variety of Human resources duties.
  • Compiling and analysing data.
  • Coordinating multiple concurrent projects.
  • Interacting with individuals and groups at most levels in the organization.
  • Provide confidential, technical and administrative support to the Managing Director and establish significant knowledge of district-wide and Human Resources related policies, procedures and practices in addition to well-developed clerical skills.

Requirements

  • Previous experience as an Administrative Assistant will be an added advantage.
  • Any combination of education and work experience related to experience in Human Resources.
  • Proficiency in Microsoft Office and use/creation of spreadsheet and database management tools.
  • Exemplary organization skills.
  • Exemplary written and verbal communication skills.

Responsibilities:

  • Assist the Managing Director with a variety of responsibilities and special projects.
  • Performs internal and external office communication: email and miscellaneous written correspondence.
  • Greets and assists staff and community in person and by telephone, in a courteous, professional and friendly manner.
  • Screens and routes incoming telephone calls.
  • Files, makes copies, makes room reservations and other general clerical tasks.
  • Receives, sorts and distributes office mail.
  • Organizes and maintains the Human Resources filing system; ensures accuracy and completeness of confidential personnel files and employee records.
  • Reviews, edits and formats draft and finalized materials ensuring completeness, accuracy, compliance with policies and procedures.
  • Prepares a variety of correspondence and departmental forms.
  • Maintains employee confidence and protects operations by keeping Human Resource information confidential.
  • Maintain/update various department/district database tools (applications, certification, contracts, employee appraisal, etc.
  • Facilitate new employee activation process.
  • Manage, organize and report data related to administrative leave.
  • Collaborate with Finance Department on issues related to payroll, benefits, employee leave and department budget.
  • Schedule, plan and coordinate special events for the Human Resources Department.


Sorry the application deadline for this job has elapsed



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