Commonwealth Personal Assistant Job Vacancy In Nigeria April, 2012
Employment Nigeria
01-Jan-1970
NIGERIA , NIGERIA ,
COMMONWEALTH TELECOMMUNICATIONS ORGANISATION VACANCIES
JOB TITLE: PERSONAL ASSISTANT
JOB LOCATION:LAGOS
JOB DESCRIPTION:
To provide full secretarial and administrative support to the CEO of the Commonwealth Telecommunications Organisation
RESPONSIBILITY:
- This diverse role in an international organisation is to provide full support for the CEO, who has a very busy diary and travels frequently. Considerable responsibility and sound judgement are required. The post reports directly to the CEO.
- Management of the CEO’s diary and appointments
- Help CEO manage output, workflow and office deadlines
- Take and relay accurate and timely messages from telephone callers, and answer queries where possible
Collect and open all hard copy mail addressed to the CEO
- Manage the CEO’s e-mails
- Take minutes at all meetings in which CEO is involved
- Draft, type and dispatch all the CEO’s correspondence
- Liaise with relevant individuals and external organisations to arrange meetings, prepare agendas and draft minutes
- Maintain a comprehensive filing system
- Co-ordinate CEO’s travel in conjunction with in-house logistic Staff
- Tabulate and retrieve CEO’s official expenditures and claims
- Arrange local transportation when necessary
- Small amount of personal work
- Some research, media relations and promotional work
- General administration tasks
- Some support for the CTO’s Directors as may be required
- Undertake any other duties as requested by the CEO
SKILLS:
- Ideally educated to degree level (A’ level education considered)
- Excellent written and spoken English
- A minimum of four years PA/secretarial experience at an appropriate level
- Good computer literacy, speed and accuracy essential (MS Office, Excel, Powerpoint). Knowledge of graphics useful
- Excellent organisational skills
- Professional telephone manner
- Experience of working within an international environment, ideally for an international organisation, NGO and/or multinational private sector
- Willingness to work in a multicultural environment
- Proven ability to work under pressure and to tight deadlines
- Ability to work well as part of a diverse team
- Bright, confident personality
- Well presented
- Highly personable
- Flexible and mature approach with ability to work unsupervised
METHOD OF APPLICATION
All application to be sent to recruitment@cto.int with reference - PA application.
Closing Date : 20 / 04 / 2012
Sorry the application deadline for this job has elapsed
