A highly organized and detail-oriented individual with an extensive background in administration is required to fill our Administrative Officer role.
The individual would be responsible for ensuring a conducive working environment by qualitative management of all office operations.
Responsibilities
General Administration:
To source for, liaise with vendor for the provision of assets and materials resources required by the company.
Take delivery, test-run and maintain physical assets of the company: building, furniture, equipment etc.
Proper documentation of all records pertaining to assets e.g. asset register, purchase receipt, change ownership & bill of lading
Activate the appropriate processes to ensure that all company’s physical assets are insured, insurance premiums are paid as at when due and update all insured policies
Provide adequate security and fire prevention services.
Ensure utility bills are paid promptly and maintain proper filing system.
Supervision and allocation of duties admin assistant and office assistant.
Monitor and evaluate performance of subordinates.
Keep database of all unit expenses.
Fleet Management:
Provide day-to-day supervision of drivers to ensure all the vehicles are properly cleaned, road worthy and utilized as per the organizations’ polices and maintain documentations.
Ensure that the allocation of vehicles and drivers is done in an effective manner, in response to authorized transportation requests.
Maintenance of vehicle servicing schedule and safe keeping of all vehicles, spare parts and accessories
Ensure issues related to maintenance are promptly reported and resolved.
Ensure that copies of all Logbooks, Maintenance Reports, Fuel Reports and Mileage Reports and all data are captured and reported.
Ensure fuel for vehicles is well managed following company procedures.
Qualification & Experience:
OND/BSc Business Administration, Purchasing & Supply, Social Sciences or related courses
At least 3 years’ experience Administration
Must have strong reporting and communication skills and excellent computer skills in MS Word & Excel.
Knowledge & experience of dealing with service providers and contractors and management.
Ability to work under pressure to deadlines and stress
Ability to work independently on own initiative
Proven ability to lead a team
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