POSITION : Personal Assistant to CEO

DESCRIPTION

• Assist the Chief Executive Officer in the daily business activities by performing all types of secretarial activities and coordinating office business.
• Support in administrative activities, Archive and management of files as well as coordinate correspondences to and from the CEO’s office.
• Ensure adequate management of all official records, appointments and schedules for the CEO.

Responsibilities

• Locates and appends appropriate files and other records of correspondence to take action by the Chief Executive Officer
• Receives and refers calls to the Executive’s attention as appropriate as well as handles all other calls
• Composes and types routine correspondences
• Attends to incoming and outgoing mails and files accordingly
• Attends to visitors to the departmental director
• Ensures appropriate management of both electronic and paper filing systems
• Maintains the Executive’s calendar, ensures notification of any changes
• Sets up meetings as instructed or as required, notifying all parties
• Takes notes as directed and produce notes accordingly
• Transcribes, proofreads and edits correspondence composed by the Executive
• Provides adequate support to Chief Executive Officer in clerical and routine administrative work
• Composes routine correspondence and memos as per the Chief Executive Officer’s request
• Uses electronic diary systems to plan activities (schedule/coordinate appointments, book rooms and notify attendees)
• Employs the use of logic to identify key facts, explore alternatives, and propose quality solutions to resolve issues encountered
• Provides assistance to departments/units with administrative activities as and when required
• Establishes appropriate file registration and recording system for incoming/outgoing memos, letters and other forms of correspondence
• Maintains Executive's appointment schedule by planning and scheduling meetings, conferences, leave days and travel

  Qualifications

• A Bachelor's Degree in Social / Management Sciences or any related discipline
• A Master’s or post graduate Degree in a Management related field is an added advantage
• Membership of any recognized body such as Nigerian Institute of Management, The Institute of Chartered Secretaries and Administrator of Nigeria (ICSAN) or any other related certifications is an advantage
•   8 years of cognate experience in similar role in a related industry

Skills and experience:

• Excellent time and meetings management
• Demonstrates expertise in Secretarial services, office management and business correspondence
• Expertise in technical writing and customer service
• Demonstrates expertise in advanced typing
• Excellent Organizational, Administration and Coordination skills
• Understanding and knowledge of general administration skills
• Knowledge of customer service principles and management
• Knowledge of proofreading
• Understanding of people and conflict management