ESSENTIAL JOB FUNCTIONS
Office Management
· Ensures that the office environment is kept in good condition through effective supervision of personnel in charge of cleaning;
· Receiving and directing visitors to appropriate office;
· Ensure timely delivery of office supplies for the entire staff in accordance with company purchasing policies and budgetary restrictions;
· Responsible for receiving and attending to guest’s needs;
· Responsible for monitoring and replenishing stock level of office materials such as paper, toner, office pins, folder etc
· Ensures the maintenance of officer equipment and machinery, including copier, generator set
Administrative duties
· Supervises and coordinates overall administrative activities for the Office;
· Receiving and delivery of office mails;
· Handles ticketing and reservation for all air travels;
· Manages office all office assets such as vehicles, air-conditions, laptops, printers;
· Creates and manages office filing system;
· Ensures that the office is supplied with news papers on a daily basis;
· Payment of utility bills;
· Identify vendors for the office and building the vendor list;
· Supervising other junior employees – cleaner and drivers;
· Management of website and general email;
· Creates write ups for posting on all social media platforms;
· Manages all social media platforms, responds to questions and inquiries;
· Creates and maintains vendor database.
Accounting
· Manages petty cash for the office and itemizes all purchases;
· Tracks WHT tax payable by vendors and reports to Accounting Consultant;
· Maintains proper filing system and management.
Legal
· Liaises with state, local and federal government officials;
· Escalates matters to legal and accounting partners where required;
· Ensures all legal requirements are met and necessary filings are completed.
Human Resource
· Responsible for sourcing for drivers and other support staff;
Manages employee HR administrative requests such as time off, sick leave, pensions, HMO etc.
EDUCATION:
Bachelors degree in any field from a reputable and accredited University
KNOWLEDGE REQUIREMENTS:
· Planning and organizing
· Working with people
· Analyzing
· Applying expertise and technology
· Adhering to principles and values
· Presenting and communicating information
· Writing and reporting
· Learning and researching
· Coping with pressures and setbacks
WORK EXPERIENCE:
1 - 2 years work experience in an administrative role.
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