POSITION : Contractor (Archiving and Office Services)

Responsibilities

• Ensure that all duly approved Tender Board documents are presented for signature of Tender Board Chairman and returned 48 hours after delivery to Chairman.
• Issue a scanned copy of the approved submissions to the presenters or Contract Holders after the Tender Board sessions with 48 hours of signature.
• Ensure all submissions to Tender Board are stored in the filing system for safe-keeping and for audit trail.
• Prepare data for monthly/quarterly reporting of Tender Board activities as may be required.
• Responsible for the provision of Tender Board Secretariat support services.
• Principal Accountabilities
• Prepare the documents for presentation at Tender Board and distribute to members prior to Tender Board meetings.

Additional Information:

• Preservation of trail of documentation for reference purpose and audit trail.
• The design of a fit-for purpose archiving and filing system for the Contracting and Procurement function.
• Management of confidential information flow and documentation.

Requirements

• Applicants Must attach supporting qualififcations when applying for this role - copy of Diploma(s) and/or Certificates.