Administrative Secretary Job In Nigeria. October-November 2012

Employment Nigeria 01-Jan-1970 NIGERIA , NIGERIA ,

OIL AND GAS JOB OPPORTUNITY IN NIGERIA : ADMINISTRATIVE SECRETARY VACANCY IN NIGERIA

Our Client an international oil and gas company and world-class chemical producer, that operates in 130 countries offers opportunity for an Administrative/Project Secretary in one of its locations in Nigeria.

GENERAL PURPOSE

Provide administrative support to Line managers and members of Project Team through conducting and organizing administrative duties and activities including receiving and handling information.

MAIN JOB TASKS AND RESPONSIBILITIES

· Preparing and managing of correspondence, reports and documents

· Organizing and coordinate meetings, conferences, travel arrangements

· Taking, typing and distribution of minutes of meetings

· Maintaining schedules and calendars

· Arranging and confirming appointments

· Organizing internal and external events

· Producing correspondence and documents as well as maintaining presentations, records, spreadsheets and databases

· Booking rooms and conference facilities;

· Attending meetings, taking minutes and keeping notes;

· Liaising with staff in other departments and with external contacts

· Ordering and maintaining stationery and equipment supplies

· Sorting and distributing incoming post and organizing and sending outgoing post

· Liaising with colleagues and external contacts to book travel and accommodation

· Organizing and storing paperwork, documents and computer-based information

· Photocopying and printing various documents

· Handling incoming mail and other materials

· Setting up and maintain filing systems and work procedures

· Collating information and maintaining database

· Communicate verbally and in writing to answer inquiries and provide information

· Liaison with internal and external contacts by coordinating the flow of information

· Supervision of Operate office equipment and management office space

EDUCATION AND EXPERIENCE

· Relevant training or qualification

· Advance knowledge of Microsoft packages and experience with relevant software applications - spreadsheets, word processing and database management, Microsoft Word, Outlook, Power point, Excel

· Knowledge of administrative and clerical procedures

· Proven experience of producing correspondence and documents

· Proven experience in information and communication management

KEY COMPETENCIES

· Verbal and written communication skills

· Attention to detail

· Confidentiality

· Planning and organizing

· Time management

· Interpersonal skills

· Customer-service orientation

· Initiative

· Reliability

· Stress tolerance

PREFERRED CANDIDATE

· Proficient candidate with Bilingual Ability (French – English)

· Proficient in spelling, punctuation, grammar and other English language skills

· Smart with high dress sense

· Out- going yet professional

NOTE: Only qualified candidates will be contacted.

CLOSING DATE: 30th November 2012

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