Entry Level Vacancy at Softcom Limited

Employment Nigeria 09-Dec-2017 LAGOS , Administrative

POSITION : Office Experience Associate

Responsibilities

Maintain the multiple day-to-day services within the office. Become familiar with the staff and remain personable with the team to support the daily operations, including vendor management.
You will start the day resetting all conference rooms, organizing/aligning equipment, stocking, maintaining cleanliness of the office work space, and common areas.
Ensure proper working condition and completing the reset/restart of each day in accordance with set standards.
You will perform regular walkthroughs of the space to ensure all items are in full compliance with facility standards, be observant for non-compliant issues, and report issues to the appropriate office.
Organizing office operations and procedures
Coordinating with IT department on all office equipment
Providing general support to visitors
Assisting in the onboarding process for new hires
Addressing employees queries regarding office management issues (e.g. stationery, Hardware and travel and accommodation arrangements)
Liaising with facility management vendors, including cleaning, catering and security services
Planning in-house or off-site activities, like parties, celebrations and conferences
Working directly with Admin Associate
Troubleshooting video conferencing system as required
Serving as the point person for office experience duties including: maintenance, mailing, supplies, equipment, bills,errands, shopping
Creating systems to ensure the office runs well and effectively
Be the go-to point person and internal resource for special event planning
Scheduling meetings and appointments
Coordinating meeting schedule for all meeting rooms
Organizing the office layout
Managing the front desk, greet guests and assist candidates
Completing daily walkthroughs of the office to ensure everything is neat and tidy
Partnering with HR to update and maintain office policies as necessary
Maintaining kitchen cleanliness on a daily basis
Performing conference room and common area compliance audits throughout the work day
Assisting with auditing furnitures and ensuring all equipments are functioning properly

Qualifications

B.Sc./HND in Business Administration, Accounting, Human Resource Management, International Relations, or related field preferred
3 years previous experience in an office management or similar position.

Skills:

Self-motivated, goal-oriented and problem solver with an action-oriented approach
Experience with office management software like MS Office (MS Excel and MS Word, specifically)
Great attention to detail
Strong verbal and written communication skills, both online and in person
Detail and goal-oriented
Adapt quickly to fast paced environment
Strong organization skills with a problem-solving attitude
Ability to follow through on projects

Sorry the application deadline for this job has elapsed

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Entry Level Vacancy at Softcom Limited

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