Executive Assistant at Bradfield Consulting

Employment Nigeria 17-Jan-2018 LAGOS , LEKKI , Administrative

POSITION : Executive Assistant to a Partner

Requirements

University Degree (a foreign degree will be an added advantage)
Excellent computer skills - Proficiency in MS Word, PowerPoint, Excel and Outlook email & calendar system
Ce confident and able to work with minimal supervision
Ability to maintain grace under pressure
International exposure/experience preferred
Ability to prioritise administrative duties and complete work within set times
Perform work at a high level of competence, demonstrating sound grammatical skills and a strong attention to detail
Flexible and mature approach to work
Excellent communication and persuasive skills; ability to prepare a variety of written communication, including emails, letters, request and formal correspondence
An amiable personality and people-management skills
A self-starter, result oriented and highly motivated
5 years’ experience in similar capacity working with Senior management and executives
Global exposure in dealing with various cultures/personal styles will be a plus
Enthusiastic, flexible, well-organized and a team player with strong interpersonal and communication skills.
Have the ability to operate well in a fast-paced, ever-changing environment.
Ability to switch priorities on a dime, work long hours and maintain grace under pressure.
Have extensive experience supporting C-level executives is preferred.

Responsibilities

Coordinating and scheduling all business and personal vacation travel arrangements for Partner and occasionally, accommodation
Attending to and monitoring urgent enquiries and issues, ensuring that they are brought to the Partner’s direct attention and where necessary, referring matters to the appropriate manager for action
Devising and maintaining office systems, including data management and filing
Receiving Partner’s visitors
Taking dictation on various matters from Partner
Organising meetings and ensuring that Partner is well-prepared for meetings
Organising and maintaining Partner’s diary and email account, as well as scheduling appointments for Partner
Coordinating and scheduling Partner’s daily agenda and to-do list, as well as daily, weekly and monthly calendar appointments. Also, managing and organising Partner’s personal agenda, meetings, travels, correspondence and daily routine calls
Managing all incoming and outgoing correspondence, i.e., sort and read mail, draft responses, print attachments, maintain network database, receive and send packages, type and dispatch all Partner’s correspondence. Also, collecting and opening all paper mail addressed to Partner
Managing incoming and outgoing telephone calls, enquiries and requests, and handling them when appropriate
Ensuring busy diary commitments and travel arrangements are managed effectively including producing a daily folder with diary and task sheets
Liaising with relevant individuals, external organizations, etc. to arrange meetings and prepare agendas
Maintaining confidentiality, recording and filing system for Partner’s office
Undertaking any other duties as may be requested by the Partner

Sorry the application deadline for this job has elapsed

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Executive Assistant at Bradfield Consulting

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