Administrative Assistant (NPHIIA Project) at Maryland Global Initiatives Corporation Nigeria (MGIC)

Employment Nigeria 06-Feb-2018 ABUJA , Administrative

Maryland Global Initiatives Corporation Nigeria (MGIC) is a non-profit affiliate of UMB with a mission to administratively support international operations of UMB Principal Investigators. Our purpose is to provide the administrative infrastructure for sizable and sustained operations outside of the U.S.

Job Title: Administrative Assistant (NPHIIA Project)

Main purpose of job

Under the supervision of the Office Manager, this position will coordinate the activities in the following functional areas by developing and maintaining the institutes policies and procedures. S/he will handle and perform the following duties:
Review all Department personnel forms for completeness, accuracy, timing, and conformity to policy guidelines
Makes recommendations and process all HR forms as appropriate.
Record Keeping (filling) of all staff personal data and other HR documents
Reconcile and update Staff on position of their leave days and entitlements
Production and Management of ID cards
Handle all petty cash payment and reconciliation.
Inventory/Asset Management:
- Maintain up to date inventory of all commodities and supplies in a moving balance format.
- Responsible for receiving procured items
- Physically mark all equipment recorded in the in the equipment inventory register.
- Maintain a log of equipment breakdowns
To ensure that tender and contract documentation is compliant with all procurement before forwarding to the Procurement officer
Create clear, secure and easily traceable filing system and storage for all procurements documents
Perform any other duties as may be assigned from time to time by the Office Manager and MGIC office.

Qualifications

HND or equivalent to a Bachelor's degree in business or personnel administration, a social science or a field related to the position. With a minimum of two years working experience in a similar field.

Have Knowledge of:

Basic principles and procedures of public human resources administration.
Basic function and structure of a public non‐governmental agency.
Applicable federal, state and local laws and regulations.
Principles of business letter writing and basic report preparation.
Personnel record keeping principles and practices.
Correct English usage, spelling, grammar and punctuation.
Modern office procedures and computer equipment/applications related to the work.

General Skills:

Ability to exercise tact and diplomacy in dealing with sensitive, complex and confidential personnel issues and employee situations.
Self‐motivation and ability to work within a team.

Note

This job description is not an exhaustive list of skills, effort, duties and responsibilities associated with the position. Additional roles and responsibilities are at the discretion of the supervisor of this position.
Only Short-listed candidates will be contacted.

Sorry the application deadline for this job has elapsed

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Administrative Assistant (NPHIIA Project) at Maryland Global Initiatives Corporation Nigeria (MGIC)

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