Job Description of an Administrative Assistant:

• Answer and direct phone calls

• Organize and schedule meetings and appointments
• Assist in the preparation of regularly scheduled reports
• Order office supplies
• Provide information by answering questions and requests
• Research and creates presentations
• Develop administrative staff by providing information, educational opportunities and experiential growth opportunities

• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
• Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies

• Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
• Maintain computer and manual filing systems
• Handle sensitive information in a confidential manner
• Take accurate minutes of meetings
• Reply to email, telephone or face to face enquiries
• Receive, sort and distribute the mail
• Answer telephone calls and pass them on
• Photocopy and print out documents on behalf of other colleagues