Secretary / Receptionist Job Vacancy At ACA Construction Nigeria Limited
Employment Nigeria
01-Jan-1970
NIGERIA , NIGERIA ,
ACA Construction Nigeria Limited is recruiting to fill the vacant position of Secretary / Receptionist based in Abuja.
Job Title: Secretary / Receptionist
Location: Abuja
Major Responsibilities:
- To welcome visitors and clients, receive and route telephone calls, and provide clerical support in an office or Family Service Center.
Supervision Received:
- On-going direct supervision from Office Manager and/or designated supervisor.
Position Characteristics:
- Work is generally routine;
- Most tasks are well defined, but with considerable variation;
- Some phases of the work are less well defined and may require independent action.
Duties and Responsibilities:
- Welcomes visitors to the office, assists them in making appointments, assures their comfort and directs them to the proper staff or service; maintains a calendar of staff location and appointments as needed.
- Types forms, form letters and other documents as required at acceptable levels of speed and accuracy; collates and photocopies materials as necessary; maintains supply of forms and charts as needed.
- Maintains necessary files; sorts, files and retrieves documents and records as necessary.
- Maintains client confidentiality in conformance with agency confidentiality policy and State laws and regulations.
- Answers telephones; screens calls, forwards calls and /or records and forwards messages accurately; may transcribe messages from telephone answering machine.
- Receives, sorts and distributes mail within the office; files correspondence and other materials as required.
Other duties as assigned:
Representative Knowledge, Skills and Abilities
- Knowledge of and orientation to the philosophy of the agency as presented in Mission/Philosophy statements.
- Ability to establish and maintain a positive and professional relationship with co-workers, clients and visitors; cultural sensitivity and ability to relate well and effectively in diverse workplace and with a diverse client population.
- Ability to operate and trouble-shoot general office equipment (e.g., copier, fax, calculator, etc.)
- Flexibility in responding courteously to immediate needs of visitors and callers; ability to establish priorities and maintain productivity despite numerous interruptions.
- Require fluency in English language.
- Typing ability at required speed and accuracy.
- Considerable knowledge of business English, spelling and punctuation, office practices and procedures.
- Ability to organize, efficiently document and routinely update information; ability to apply procedures to work problems and situations.
- Familiarity with current Windows operating systems (as applicable) and proficiency in required software, including currently supported versions of Windows applications such as Word, Excel, etc.
Other Requirements:
University graduate with at least one year of experience in clerical work or any equivalent combination of acceptable training and experience for Receptionist; additionally, one to three years experience for Secretary/Receptionist.
Application Closing Date: 20th March 2013.
How To Apply
Interested and qualified candidates should send CV to:
acanig@gmail.com
Sorry the application deadline for this job has elapsed
