Dynamic Executive Assistant to the CEO at AIDS Prevention Initiative in Nigeria (APIN)
Employment Nigeria
01-Jan-1970
NIGERIA , NIGERIA ,
AIDS Prevention Initiative in Nigeria (APIN) is a non-governmental donor-funded organization dedicated to the prevention, treatment, care and support of diseases of public health importance in Nigeria, including HIV/AIDS, tuberculosis and malaria, among others, Since 2001, we have worked closely with key stakeholders to reduce the burden and mitigate the impact of those diseases through cutting edge, innovative & sustainable approaches.
We are seeking qualified and suitable candidates to assume the vacant position:
Job Title: Executive Assistant to the CEO
Job Location: Abuja
Responsibilities
- Provide a wide range of proactive administrative and executive support to the CEO’s Office, including activity planning, documentation, communication and reporting.
- Manage the administration of the CEO’s office in order to provide an environment for efficient programming
- Proactively seek up-to-date knowledge of new developments in programming and brief the CEO adequately
- Maintain a network of contacts relevant to the organization on behalf of the CEO and facilitate interaction and communication on relevant matters
- Review documents and make summary notes to the CEO
- Assist with the preparation of documents for presentation at stakeholder meetings
- Review and summarize miscellaneous reports and documents, as well as prepare background documents and outgoing mail as necessary
- Assist the CEO in prioritizing and tracking timelines and deliverables, as well as in following through on issues in a timely manner
- Arrange travel schedule and reservations for executive management as needed
- Supervise and arrange appointments, meetings as well as oversee travel arrangements for the CEO
- Undertake specific projects initiated by the CEO in order to support the programs
- Handle incoming and outgoing correspondences as referred by the CEO
Minimum Qualifications and Experience
- A good first degree and a minimum of four (4) years’ experience, preferably in the development sector; experience in managing confidential matters and working closely with top management is essential.
Technical and Behavioural Competencies
- Ability to work independently with little or no supervision
- Self-managed, with excellent organizational ability
- Ability to interact with all cadres of staff
- Ability to work under pressure
- Proactive, resourceful and efficient, with a high level of professionalism and confidentiality
- Excellent written and verbal communication skills
- Strong decision-making ability and attention to detail
- Familiarity with the public health activities, especially in an HIV/AIDS environment
- Computer literacy/skills in usage of personal productivity tools (Microsoft Word, Excel, PowerPoint, Internet browsing, emailing, etc.)
Mode of Application
Qualified and interested applicants should visit www.apin.org.ng/careers to register a profile and complete the online application form, ensuring that all information provided are true and correct.
Note
- Late applications will not be considered and only shortlisted candidates will be contacted.
- Computer literacy/skills in usage of personal productivity tools (Microsoft Word, Excel, PowerPoint.
- Internet browsing. emailing, etc.) is essential for all positions; and candidates must be willing to do considerable amount of local travel, as respective jobs may require.
- APIN offers very competitive terms of employment and is an equal opportunity employer.
- Women who are qualified for the positions are therefore encouraged to apply.
Application Deadline: 9th August, 2013
Sorry the application deadline for this job has elapsed
