Career for Chief of Staff at Hamilton Lloyd and Associates
Employment Nigeria
01-Jan-1970
NIGERIA , NIGERIA ,
Hamilton Lloyd and Associates - Our client is an Oil and Gas company that specializes in providing petroleum products both in Nigerian and international marketplaces. They offer comprehensive services that span petroleum exploration and production through distribution of refined products to retail service stations. Their operations extend throughout Nigeria as well as neighboring countries.
As part of their re-structuring process, they have decided to hire a Chief of staff.
Job Title: Chief of Staff
Job Location: Lagos
Department/Unit: Office of the Executive Vice Chairman
Reports to: Executive Vice Chairman
Direct reports from: All Department heads
Internal relationships: All employees
External relationships: Contractors, Government agencies, Embassies and Airlines.
Role Summary:
Chief of Staff reports directly to and supports the Executive Vice Chairman with all of his responsibilities as he works to expand the impact of the group in the competitive market. Will help develop and execute strategy in conjunction with the Executive Vice Chairman and ensure its timely and high quality implementation across the group.
Responsibilities:
- Acts as a trusted advisor to the Executive Vice Chairman (EVC)
- Prioritizes, organizes and supports initiatives of the Executive Vice Chairman and balancing the competing interests of both internal and external stakeholders
- Works closely with the Executive Vice Chairman to set the strategic direction of the group’s objectives and ensure that it aligns with his priorities
- Supports the Executive Vice Chairman in his management of the budget and aligns spending to priorities
- Assists the EVC in Managing the Company to ensure individual departments across the group are on track to meet their annual goals
- Synthesizing, analyzing and managing data provided by all departments/Units for presentation to the EVC.
- Manage and support initiatives owned by the office of the Executive Vice Chairman
- Drafting and overseeing external communications as necessary
- Supporting the Executive Vice Chairman’s management of all group and stakeholder leadership meetings and management of those members
- Works hand-in-hand with the Executive Assistant to ensure that the EVC’s time is planned and expended with maximum efficiency and effectiveness.
- Provides oversight and guidance to projects critical to the organization.
- Provides strategic advice to the EVC and management of daily operations of office of the EVC.
- Tracks strategic initiatives by monitoring progress towards meeting goals and achieving benchmarks, analyzing data, ensuring follow-through on the part of key players, and sustaining momentum needed to drive these initiatives.
- Reviews action items decided upon at each strategic meeting. He/she prepares a written summary, checks with each attendee to get sign-off on agreed-upon dates of completion and confirms the party responsible for following up on each action item.
- The COS creates and operates a reporting system that allows for a timely flow of necessary data into the office of the EVC from all relevant departments and direct reports.
- The COS assists the EVC in developing communication between meetings, setting agendas, creating initial drafts of communications to key strategic team members, helping to prioritize plans for addressing issues that are impacting progress towards initiative benchmarks.
- The COS serves as a first alert system – an extra set of eyes and ears – keeping the EVC aware of unanticipated problems to be addressed or opportunities to be considered.
- The COS functions in the role of “ambassador” for the CEO, buffering communication with other members of the strategic/management team.
Key Competence and Skills:
- Superb planning and project management skills, with a keen attention to details
- Exceptional judgment, strong initiative, and a quick learner
- Ability to be flexible and take an optimistic approach to work with an orientation towards being proactive, solutions-focused and helpful
- Information gathering and analysis
- Poise, confidence, and maturity interacting with key stakeholders, with the ability to build strong relationships and work with people at all levels of the organization
- Strong strategic thinking and analytical skills, with the ability to synthesize large amounts of data and information
- Strong communication skills, including written communications
- Demonstrates deep commitment to the group mission, vision and core values
- Good presentation skill
- Knowledge of Microsoft Word, Excel, and PowerPoint
Candidates Requirements:
Education:
- Bachelor's Degree in any social science course.
- Relevant professional qualification will be an added advantage.
Experience:
- 13 years relevant working experience on the job and in relevant administrative role
Mode of Application
Apply only if you meet the stated requirements.
Qualified candidates should forward their CV's to: obijiaku@hamiltonlloydandassociates.com.
Note
- Please indicate job title and location as subject of the mail.
- Please note that only shortlisted candidates will be contacted if you have not been contacted within 2 weeks of the closing date, please consider your application unsuccessful.
- Please read carefully.
Application Deadline: 2nd December, 2013
Sorry the application deadline for this job has elapsed
