The American University of Nigeria (AUN) was established in 2003. The Institution was conceived as Africa's first Development University, and is in the process of setting up a Faculty of Law. In furtherance of regulatory requirements, the University invites applications from suitably qualified persons to fill positions for its planned Law Program.
AUN is seeking for a permanent Chief of Staff for Academic Unit. This position is a local one and opens to indigenous and/or legal residents of Nigeria.
Applications are invited for the position below:
Job Positon: Chief of Staff for Academic Unit
Summary of Position
- Coordinates activities of Executive Assistants of SITC, SBE, SAS, Graduate School, Office of Research and Sustainability.
- The Chief of Staff of the Academic Unit (CoS AU) will be a central figure in organizing and managing the day-to-day operations of the Academic Unit.
- The CoS will also work with the Academic Leadership team to plan and drive initiatives, monitoring progress relative to budget, schedule, and milestones.
- This position reports directly to the Provost.
Detailed Listing of Responsibilities
- Exercising an intimate knowledge of all AUN policies, procedures and implementation thereof
- Providing guidance and coordination to all schools and departments, specifically in the areas of staff human resources, academic personnel, travel and payroll, multi-unit processes, and complex issues and expenditures
- Developing expenditure policy (e.g., entertainment, travel) and overseeing related divisional processes
- Supervising the Provost Office staff
- Coordinating activities among the Executive Assistants of SITC, SBE, SAS, Office of Research, Office of Sustainability, Learning Resource Center, and e-Library
- Developing policy, personnel, procedure, and communications documents for the Unit
- Providing leadership to all divisional administrative support staff
- Undertaking high-level analytical and ad hoc projects as necessary or as directed by the Provost
- Developing programs and strategies for ensuring divisional cohesiveness, individual development, and recognition of professional accomplishments
- Working with Provost and Academic Unit leadership team consisting of the Deans of SITC, SBE, and SAS, as well as the graduate program, Office of Internal Research and Effectiveness, and Sustainability to develop and execute divisional strategic plans
- Supervising budget planning and tracking and Implementing a project control system that will assist the academic leaders in planning and monitoring their projects
- Responding to action items - especially servicing urgent needs for support - after normal working hours
- Fielding or assisting with the fielding other operational responsibilities of the Academic Unit, as directed by the Provost
- Performs other duties as assigned by the Provost
- Working cooperatively with others to set goals, resolve problems and make decisions to enhance organizational effectiveness
- Managing office operations, especially the stream of routine tasks and action items, especially related to space planning, procurement, housing, travel, recruiting, and non-exceptional elements of student, faculty and other academic affairs
Requirements
- Executive management experience of 10 years +. Minimum of three years of experience of which must be in managing operations, including prioritizing and executing tasks and action items, developing project plans and schedules, preparing documents in a stakeholder environment, monitoring progress using formal project tracking tools.
- Excellent analytical and problem-solving skills, including the ability to lead multiple collaborations to develop and implement solutions on a wide range of complex organizational issues.
- Minimum of Bachelor degree with proven management track record.
- Master's degree or equivalent training.
- Exceptional interpersonal, cultural competency, and conflict resolution skills, including tact, diplomacy, and flexibility to work cooperatively as leader or member of a team to achieve collective goals, and with persons at all levels within and outside of the organization.
- Demonstrated ability to perform accurately, efficiently, and flexibly in a fast-paced and high-pressure environment with constantly shifting priorities
- Capacity to receive and service the needs of internal customers is a must.
- Demonstrated administrative leadership and management within a complex organization.
Other Requirements
Abilities for the position:
- Exceptionally strong writing and verbal skills.
- Highly effective interpersonal and communication skills and demonstrated expertise in working with faculty, staff and students with diverse backgrounds and cultures.
- Ability to deal successfully with multiple tasks, shifting priorities, and a broad spectrum of people.
- Ability to work with time-sensitive matters and meet strict deadlines, working beyond established office hours if warranted.
- Strong analytical and critical thinking skills and ability to analyze, summarize, and effectively present data.
- Customer focus
- Ability to effectively collaborate with leadership and teams
- Proven ability to be effective in an interdisciplinary team environment.
- Keep information confidential
- Integrity of the highest degree.
- Strong leadership skills
- Accountability
Remuneration
Salary and benefits are commensurate with experience and job classification as approved by the University.
How to Apply
Interested and qualified candidates should submit their resumes, cover letters and references to: recruitment@aun.edu.ng The position being applied for should be the subject of the email.
Note: Only shortlisted candidates will be contacted.
Sorry the application deadline for this job has elapsed
