Facilities Management & Services Senior Analyst at Oando Plc
Employment Nigeria
04-May-2024
₦Not Available
LAGOS ,
Oil and Gas
Oando Plc is one of Africa’s largest integrated energy solutions provider with a proud heritage. It has a primary listing on the Nigeria Stock Exchange and a secondary listing on the Johannesburg Stock Exchange. With shared values of Teamwork, Respect, Integrity, Passion and Professionalism (TRIPP).
We are recruiting to fill the position below:
Job Title: Facilities Management & Services Senior Analyst
Location: Lagos
Employment Type: Full-time
Reports To: Facilities Management & Services Manager
Job Summary
- The Admin Officer within the Services Department is responsible for the delivery of the support services for Oando employees under the leadership of the Facilities Management & Services Manager.
- She/he will be involved in both strategic planning and day-to-day operations, particularly with respect to the following:
- Travel and Logistics administration
- Guest House administration
- Fleet Management
- Regulatory and stakeholder liaison.
Responsibilities
- Executing and overseeing the provision of general support services, including dispatch, cleaning, catering and water supply services, waste disposal in the company Guest House
- Routinely monitoring company facilities to ensure that it remains functional, safe & secure, well-maintained and ensure all faults including electrical, carpentry, civil works and plumbing system in the office/guest houses are swiftly & safely resolved
- Ensure the management and maintenance of the company’s properties and maintain a concise inventory of all property asset
- Liaising with Finance and Accounts for the prompt payment of utility bills, maintenance bills etc
- Executing service management plans to support business and operational needs based on requirements stated in the business plans and budgets of individual Oando PLC entities and departments
- Estimating and establishing cost parameters and budgets for purchases
- Managing vendor relationships by clearly communicating expectations to ensure deliveries meet established specifications and that applicable guidelines are met regarding the quality of the items received timeliness and service availability.
- Processing approved invoices payments by raising Requisitions, Purchase Orders and requesting payments.
- Preparing periodic reports with respect to the activities in the Administrative unit for review and decision making
- Overseeing scheduled and routine maintenance and repairs of vehicles and manage associated costs
- Interfacing with government and non-government agencies
- Executing strategic business documents with relevant legislative and government authorities
- Collecting, analyzing, and utilizing feedback to identify opportunities to improve the relationship between the Oando and stakeholders.
- Completing all official requested support services requirements
- Travel documentation and visa application processing
- Managing and coordinating protocol and logistics for staff members
- Scheduling and arranging seamless VIP access and handling for the exco members
- Supervising the availability and allocation of vehicles and drivers to staff who need to carry out official assignment
- Enforcing maintenance practices and procedures and ensure vehicle drivers receive appropriate training.
- Maintain records of rentals, tenement rates and ground rent payments for Company owned/leased property assets
- Handle property related issues and manage relationship with all Landlords/Estate Managers and renew tenancies as at when due
- Conducting checks to ensure the safe keeping and efficient utilization of all office facilities and equipment
- Project manage, supervise and coordinate work of contractors
Key Performance Indicators (KPIs)
- Timeliness and effectiveness of requisition processing and service delivery efforts
- Effectiveness of relationships with 3rd party service providers
- Effectiveness of cost management efforts
- Performance on internal audit examinations; number and complexities of queries raised
- Ease of retrieval and utilization of procurement and services-related information (documents and reports).
- Number of issues arising from poorly executed service delivery transactions
- Customer/Staff satisfaction level
Person Specification
- Bachelors degree from a reputable university
- Minimum of 4 years relevant work experience within a reputable and structured organization, preferably an oil and gas multinational.
Required Competencies:
- Oil & Gas industry dynamics
- Negotiation & Contract Management
- Numeric and Analytical skills
- Organization/Administration
- Interpersonal Relations
- Leadership/Supervisory
- Team playing
- Oral & Written Communication.
- Basic Cost Accounting
- Travel Management
- Creativity & Innovation
How to Apply
Interested and qualified candidates should:
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