POSITION : Personal Assistant, Legal
Descrioption
- Assist Head of Legal with Personal Policy Implementation
- Assist with the collation of competitive Data Analysis
- Global Sourcing Liaison Officer
- Build and Manage the department's filing system
- Act as Secretary for the Division's meetings
- Assist Head of Legal with administrative efficiency in the department
- Responsible for Service Quality Initiative in the Department
- Co Secretarial support
Responsibilities
- Follow up on action points agreed at meetings
- Ensure all deadlines are met and escalate exceptions
- Maintain service metrics and performance in the division
- Maintain file movement register and maintains division's correspondence files
- Collate and manage the leave plan and handover process
- Ensure Job objective and description are completely filed
- Collation of service breakdown/ enhancement and customer complaints
- Arrange all internal and external meetings for Head Legal
- Coordinate Notices / Logistics for all Board Meetings and Board related events
- Receive all mails, time stamp and distribute as appropriate and record on the relevant schedules
- Custodian of all physical and electronic files in the department
- Liaise with vendors on services and products needed for the smooth operation of the Department
- Collate business unit survey
- Drive the full implementation of agreed training plans
- Undertake relevant project implementation review as indicated by the Head Legal
- Ensure deliverables for Head Legal for Management meetings
- Record keeping and Audit trail
- Carry out all administrative & office management functions of the Department
- Any other assignment assigned by the Head Legal
Qualifications
- Law Degree with a minimum of a second class degree
- General high level of computer literacy
- Good communication and interpersonal skills
- Ability to use own initiatives
- Attention to details
Sorry the application deadline for this job has elapsed
