Secretary at African Development Bank Group (AfDB)

Employment Nigeria 25-Jan-2018 AFRICA , Banking and Finance Secretarial

African Development Bank Group (AfDB) - the premier pan-African development institution, promoting economic growth and social progress across the continent.

POSITION : Secretary - Country Office

The Hiring Department

Democratic republic Congo Country Office of the African Development Bank has been established to strengthen policy dialogue between the Bank, Governments and other stakeholders; improve performance of the project portfolio and aid coordination with other development partners.

The Position

Work closely with the Country Manager and the Team to provide administrative support.
Help the Country Manager and the team to make the best use of his time by dealing with secretarial and administrative tasks.

Responsibilities

Organize experts’ meetings ; assist the Country Manager’s secretary in coordinating official receptions given by the Resident Representative;
Participate in staff meetings, take notes and produce reports in the absence of the Country Manager’s secretary ;
Draft correspondence on non-substantive issues and ensure its follow-up;
Manage the experts’ incoming and outgoing mail and the office’s telephone communication;
Maintain an appropriate filing system; process experts’ back-to-office reports, ascertain the quality of documents requiring the approval and / or signature of experts and other staff members;
Make appointments for experts and other staff of the Country Office and keep their schedules up to date;
Receive visitors and attend to them with tact and discretion;
Prepare briefing material used by experts for official missions and special meetings;
Handle protocol-related issues concerning reception of the visitors of experts and of the Office;
Prepare and finalize draft correspondence (letters, faxes, etc. ...) concerning various aspects, on behalf of experts, prepare minutes of experts ‘meetings;

Selection Criteria

A Bachelor's degree or its equivalent in Business Administration, Commerce, Administration or a related field, supplemented by training in secretarial functions/administration/office management
A minimum of 4 years of relevant experience in progressive positions, attached to an executive’s office, preferably in an international organization;
Be able to work under pressure and to prioritize in the dynamic setting of an international and multicultural setting. Ability to work and cooperate with others from diverse background
Ability to operate effectively in a multicultural organization.
Good innovative and creative approaches to activities in order to enhance performance and create added benefits for the clients and the organization
Integrity and confidentiality
Proficiency in written and verbal communication in English or French, with a working knowledge of the other;
Handling speedily and efficiently internal and external requests.
Ability to manage simultaneous and shifting demands, priorities and tight deadlines
Proficiency in the use of standard equipment (computer, fax, scanner, photocopies etc.)
Demonstrable commitment to delivering excellent customer service focused reception and administration services
Be able to multi task, excellent problem solving skill and attention to detail
Effective communication; highly client oriented, good team working and relations
Competence in the use of Bank standard software (Word, Excel, Access and PowerPoint). Knowledge of SAP or other ERP systems would be an asset;

Sorry the application deadline for this job has elapsed

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Secretary at African Development Bank Group (AfDB)

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